Document Controller

Job description

Document Controller Duties and Responsibilities

• Basic understanding of construction projects and documentation system
• Preparing standardized document / drawing numbering system with maintaining internal company standards and expectations
• Responsible for project folder set up, folder maintenance process, formulating registers and the point of contact for document, drawing number allocation.
• Liaising with and distribute project related information with the project team and potentially external parties.
• Provide support to Project Manager during Audit and as required.
• Prepare ad-hoc templates, reports on projects as required.
• Process and control of all project document types on day-to-day basis in an accurate and timely manner.
• Maintain quality documentation like Documents, Drawings, RFIs, incoming and outgoing registers.
• File documents in physical and digital records and ensure appropriate storage.
• Adhere to the company’s document lifecycle procedures, processes and as required by the Project Manager.
• Communicates changes to document control procedures or other relevant information which have been updated or added to the project team in discussion with Project Manager / Design manager
• Assists in implementing new and improving Document Management System and document management processes.
• Train employees about the project documentation system on how to use and access the documents
• Maintain confidentiality of sensitive documentation.
• Assist QC department
• Review, scan, and electronically file all MTR (Material Test Reports)

Document Controller Requirements and Qualifications

A bachelor’s degree or higher in Computer Science, Business Administration, Library management or similar field is preferable.

• Excellent communication skills and interpersonal skills.
• Detail oriented as well as organized, and multitasker
• Time management skills
• Ability to follow company procedures
• Can work independently without much guidance
• Ability to engage and communicate effectively (written and verbal) with stakeholders at all levels
• Strong MS Office Skillset (SharePoint, Outlook, Word, Excel, PowerPoint)
• Document Control Management systems experience specially in ProjectWise, Aconex etc.
• Minimum five (5) years’ UAE work experience, with minimum two (2) years’ work experience in document management, archive management, or records management.
• Need to join immediately

Job Type: Full-time