Document Controller

Job Title: Document Controller
Location: Abu Dhabi
Department: Project / Administration
Reports to: Project Manager / Operations Manager

Job Summary:

We are seeking a highly organized and detail-oriented Document Controller to manage and maintain project documentation across various departments. The Document Controller will be responsible for receiving, tracking, distributing, and archiving documents in a timely and efficient manner, ensuring compliance with company standards and project requirements.

Key Responsibilities:

• Document Management
• Establish and maintain document control systems for all project-related files (drawings, submittals, RFIs, contracts, correspondence, etc.).
• Ensure all documents are properly coded, logged, and stored (both physical and electronic formats).
• Receive, check, and distribute incoming documents and drawings according to company procedures.
• Project Coordination
• Coordinate with project teams, consultants, and clients to ensure timely submission and retrieval of required documents.
• Track document submissions, revisions, approvals, and pending responses.
• Prepare transmittals and ensure proper document flow among stakeholders.
• Quality & Compliance
• Ensure document control processes comply with ISO standards and project-specific requirements.
• Maintain confidentiality and ensure proper version control to prevent data loss or duplication.
• Assist in audits and ensure easy retrieval of records when needed.
• Reporting & Archiving
• Generate logs, reports, and document registers regularly for internal and client use.
• Archive project documentation upon completion for future reference and legal compliance.

Qualifications:

• Bachelor’s Degree or Diploma in Business Administration, Engineering, or a related field.
• Minimum 2–5 years of experience as a Document Controller in the construction or engineering sector.
• Proficient in MS Office, Document Control Software (e.g., Aconex, EDMS, Procore, Primavera Contract Management).
• Excellent organizational, communication, and time management skills.
• Strong attention to detail and ability to work under pressure.

Preferred:

• Experience with fast-track projects and multi-disciplinary construction environments.
• Familiarity with UAE authorities and documentation requirements (e.g., ADM, DEWA, DCD).
• Knowledge of ISO 9001 documentation standards

Job Type: Full-time

Application Question(s):

• Years of Experience in UAE
• Do you have any experience in Contracting Company ?
• Are able to join immediately ?
• Expected Salary