Document Controller

This is a site-based position that requires full-time presence on project location(s), working closely with multidisciplinary project teams to ensure effective document control and smooth communication flow.

Responsibilities

• Establish and manage project-specific Document Management Systems (DMS) in accordance with client and project requirements.
• Develop, document, and communicate the document control plan to project stakeholders.
• Ensure full compliance with document control standards and governance.
• Support team members by guiding them through document control procedures and best practices.
• Train users and provide ongoing support for Electronic Document Management Systems (EDMS).
• Ensure consistent document formatting, numbering, revision control, and workflow tracking.
• Coordinate document distribution, reviews, and approvals internally and externally.
• Maintain up-to-date document registers and ensure traceability through electronic audit trails.
• Monitor contractor, vendor, and supplier documentation and maintain accurate records.
• Prepare regular reports on documentation status and project deliverables.
• Support project closeout by preparing high-quality handover documentation.
• Manage drawing issuance and assist with quality audits and compliance checks.
• Uphold document integrity and version control under tight timelines and shifting priorities.