Document Controller

Job Summary:

The Document Controller is responsible for maintaining and managing all company or project-related documents to ensure that they are easily accessible, securely stored, and up-to-date. The role involves organizing and coordinating document control processes and ensuring compliance with company policies and regulatory standards.

• ONLY CHINESE SPEAKERS WILL BE SHORTLISTED (if you don't speak chinese language please do not apply and wish you all the best)

Key Responsibilities:

• Document Management:
• Maintain a structured filing system for both physical and electronic documents.
• Ensure proper labeling, categorization, and version control of documents.
• Regularly update and archive obsolete or outdated documents.
• Document Distribution:
• Distribute documents to relevant departments, teams, or stakeholders in a timely manner.
• Monitor and track document review and approval workflows.
• Compliance and Quality Assurance:
• Ensure all documents comply with organizational and regulatory standards.
• Conduct periodic audits to ensure document accuracy and consistency.
• Collaboration and Communication:
• Work closely with project teams, managers, and external parties to ensure smooth document exchange.
• Respond to document-related inquiries promptly and professionally.
• System Administration:
• Manage and maintain document management software or platforms.
• Provide training and support to staff on document control procedures and systems.
• Reporting and Metrics:
• Generate regular reports on document control activities, such as status updates and compliance metrics.
• Identify areas for improvement in the document control process.

Qualifications and Skills:

• Education:
• A diploma or bachelor’s degree in business administration, management, or a related field is preferred.
• Experience:
• Proven experience in document control, records management, or administrative roles.
• Familiarity with document control software (e.g., SharePoint, Aconex, EDMS) is an advantage.
• Skills:
• Strong organizational and multitasking skills.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of document management standards and best practices.
• Strong communication and interpersonal skills.
• Fluent in both English and Chinese Mandarin

Working Conditions:

• Typically office-based with standard working hours.
• May require occasional travel or extended hours, depending on project needs

Job Types: Full-time, Contract
Contract length: 12 months

Pay: QAR5,000.00 - QAR5,500.00 per month

Language:

• mandarin chinese (Required)