Document Controller

Designation: Document Controller

Location: Ajman

Role Overview

We are seeking a highly detail-oriented and experienced Document Controller to manage, organize, and maintain project and corporate documentation using a Document Management System (DMS/EDMS). The role is critical to ensuring accurate document control, timely submissions, and efficient retrieval across multiple stakeholders, including contractors, consultants, suppliers, and internal teams.

Key Responsibilities

• Organize, index, classify, and maintain documents within the DMS/EDMS to ensure accuracy and easy retrieval
• Receive, log, review, and distribute documents from contractors, consultants, and suppliers
• Track document versions, revisions, approvals, and transmittals in accordance with project and compliance requirements
• Coordinate closely with project managers, engineers, legal teams, and other stakeholders to ensure timely document submissions and approvals
• Maintain and manage legal and compliance-related documentation, including:
• Contracts and agreements
• NDAs
• Compliance and regulatory documents
• Trademark and intellectual property (IP) records
• Ensure document control procedures and naming conventions are consistently followed
• Generate document status reports and support audits or compliance reviews as required
• Maintain confidentiality and data integrity at all times

Requirement

• Diploma or higher in Business Administration, Information Management, or a related field
• Proven experience working with DMS/EDMS platforms (e.g., Aconex, SharePoint, OpenText, Procore, or similar systems)
• Strong attention to detail with a high level of accuracy
• Experience in document control for projects involving multiple external stakeholders
• Familiarity with legal and contractual documentation handling
• Strong organizational and time-management skills
• Ability to coordinate effectively with cross-functional teams

Job Type: Full-time

Pay: Up to AED3,500.00 per month

Application Question(s):

• Current Salary
• Expected Salary
• Notice Period

Location:

• Ajman (Required)