Document Controller

URGENT HIRING – VICC COMPANY (UAE – DUBAI)

We have an immediate requirement for a reputed company VICC – Dubai.

Document Controller

1. Position Overview

The Document Controller is responsible for managing, organizing, and maintaining all

company documents in an accurate, efficient, and secure manner. This role ensures

proper documentation flow, timely retrieval of records, and compliance with internal

standards and project requirements.

2. Key Responsibilities

Documentation Management

 Maintain and update all electronic and hardcopy documents, including project

files, drawings, correspondence, and internal forms.

 Ensure documents are stored systematically and easily retrievable.

 Perform regular audits to ensure document consistency and accuracy.

Control & Distribution

 Manage document control systems and ensure correct document numbering,

formatting, and version control.

 Distribute documents to relevant departments and track acknowledgements.

 Ensure only the latest approved documents are used by teams.

Compliance & Quality

 Ensure all documentation complies with company policies, ISO standards, and

project requirements.

 Prepare documentation reports for management as required.

 Maintain confidentiality and protect sensitive information.

Coordination

 Liaise with project teams, engineers, HR and management for document

submissions and approvals.

 Coordinate with external parties (consultants, contractors, clients, suppliers) for

document exchange.

Administrative Support

 Assist with preparing reports, letters, and presentations.

 Support project and administrative teams with clerical tasks when needed.

3. Required Qualifications

Education & Experience

 Diploma or Bachelor’s degree in Business Administration, Engineering, or related

field.

 2–5 years of experience as a Document Controller, preferably in construction,

manufacturing or corporate environments.

Skills

 Strong knowledge of document control procedures and systems.

 Proficiency in MS Office (Word, Excel, Outlook).

 Excellent organizational and timemanagement skills.

 Attention to detail and accuracy.

 Good communication skills.

4. Personal Attributes

 Professional and discreet.

 Ability to work under pressure.

 Strong sense of responsibility and ownership.

 Team-oriented and cooperative.

Job Types: Full-time, Permanent

Work Location: In person