Document Controller

📢 We're Hiring: Document Controller

🏭 Industry: Electrical Manufacturing / Engineering

Are you detail-oriented, organized, and passionate about maintaining accurate documentation? We are looking for a Document Controller to join our QHSE team and ensure professional, efficient management of company records using an automated document control system.

🔎 Role Overview

The Document Controller will be responsible for managing, maintaining, and controlling company documentation and records across divisions. This role plays a key part in ensuring compliance, traceability, and accuracy of all QHSE documentation.

🎯 Key Responsibilities

📂 Electronic Archiving

• Organize and segregate company records by activity
• Perform weekly backups of records
• Scan and digitally archive aged records
• Maintain organized, easily retrievable archives
• Safely dispose of physical files after approval

📑 Document Control

• Administer document control & management software
• Issue Document Change Requests (DCR)
• Distribute updated documents to departments
• Recall and obsolete outdated documents
• Ensure only the latest document versions are in circulation
• Support automation initiatives
• Assist employees in retrieving relevant records

📊 Record Keeping

• Maintain and update QHSE records
• Ensure documentation meets traceability standards
• Support internal and external audits
• Assist QHSE Manager & Engineer in daily activities

✅ Requirements

Experience

• 1–2 years of experience in a related field

Education

• Bachelor’s Degree or High School Diploma (or equivalent)

Skills & Competencies

• Strong command of English
• Advanced MS Office skills (Word, Excel, PowerPoint, Outlook)
• Strong computer proficiency
• Preferred: Experience with Power BI, Microsoft Forms, Power Automate, Microsoft 365 tools
• High attention to detail
• Strong organizational skills
• Ability to handle confidential information with accuracy

Technical Knowledge

• Documenting & reporting
• Audit support
• Policies & procedures
• Risk management & compliance
• Knowledge of standards & regulations
• Commitment to HSE

🏢 Working Environment

Factory / Office-based role

Prolonged desk work (computer-based tasks)