Document Controller

Job Title: Document Controller

Role Purpose:

The Document Controller is responsible of providing general inter-Divisional document control work. Make a professional document control to the company’s record for all activities/processes using the automated document control and management system.

DUTIES:

1- Electronic Archiving:

• Segregate all records and make Fillings for the company records on activity basis.
• Maintain controlled documentation using an automated document control system.
• Scanning and making electronic copies of paper documents and file originals, being careful to maintain an organized system for locating documents at a later time.
• Make backups for all records on a weekly basis.

2- Document Control:

• Act as an administrator for the document control and management software.
• Monitor the distribution and reconciliation of process or reference documents.
• Adhere to security and confidentiality guidelines, such as locking cabinets or shredding certain documents after creating electronic copies.
• Help all employees to recall the relevant records for their activities.

3- Housekeeping:

• Supervise the cleanliness of the archiving area and keep it tidy.
• Keep all tools used in excellent working conditions and follow up on its periodical maintenance.
• Make backup for all records on a weekly basis.

JOB SPECIFICATIONS:

1- Necessary Knowledge and Experience:

• A minimum 1~2 years’ experience in related field.
• Fluent in English Language, preferable to be good in Arabic Language.
• Proficiency in MS office.

2- Education:

• High school level or equivalent.

3- Job Specific Technical Skills:

• Audit.
• Documenting & Reporting.
• Follow up & Coordination.
• Knowledge in Standards.
• Policies & Procedures.
• Knowledge in Laws & Regulations.
• Commitment to HSE.
• Risk Management & Compliance.
• Business Performance Management.
• Product/ Service Knowledge.