Document Controller & Authority Approval Coordinator

Position: Document Controller & Authority Approval Coordinator

Location: Dubai, UAE
Company: KEA Building Contracting LLC

Job Summary:

KEA Building Contracting LLC is looking for a highly organized and proactive professional to manage both company and project documentation and handle Dubai Municipality (DM) and other authority approvals. The ideal candidate will ensure smooth document flow, timely submissions, and effective coordination with authorities, consultants, and internal teams.

Key Responsibilities:

• Maintain, organize, and control all project and company documents (contracts, drawings, submittals, permits, correspondence).
• Prepare, submit, and follow up on Dubai Municipality (DM) approvals, permits, and NOCs.
• Coordinate submissions and approvals with other authorities (DEWA, DCD, RTA, Trakhees,DDA) as required.
• Track all documents and approvals to ensure timely processing and proper filing.
• Act as the main point of contact for authorities, consultants, and internal teams regarding document and approval matters.
• Ensure all documentation meets company standards and regulatory compliance.
• Support other administrative tasks related to document control and approvals.

Qualifications & Skills:

• Bachelor’s degree or diploma in Engineering, Construction Management, or a related discipline.
• Minimum 3–5 years of UAE experience in document control within the construction or contracting industry.
• Strong understanding of Dubai Municipality, Trakhees, DDA, RTA, and other authority approval procedures and online portals.
• Proven ability to manage technical documentation, including drawings, material submittals, method statements, RFIs, NCRs, and correspondence logs.
• Skilled in maintaining document numbering systems, ensuring proper revision control, version tracking, and archiving.
• Proficient in MS Office, Adobe Acrobat (PDF editing and stamping), and document control software (e.g., Aconex, EDMS, SharePoint – preferred).
• Capable of supporting project engineers and QA/QC teams in preparing submission packages for consultant and client approval.
• Excellent communication, coordination, and time-management skills to ensure smooth document flow between site, head office, and stakeholders.
• Highly organized, detail-oriented, and able to work efficiently under tight deadlines.
• Knowledge of project correspondence formats, transmittals, and filing standards in line with ISO/document control requirements.

Job Type: Full-time

Pay: AED5,000.00 - AED7,000.00 per month

Application Question(s):

• Do you have experience submitting and following up on approvals with Dubai Municipality (DM) or other UAE authorities?
• Have you previously handled document control for construction projects, including filing, tracking, and maintaining contracts, drawings, and permits?
• Are you familiar with UAE construction regulations and authority submission processes (DM, DEWA, RTA,DDA Trakhees, etc.)?
• What is your salary expectation between 5000 to 7000?

Language:

• Tagalog (Required)