Document Controller - Diego Garcia Island

1. Document Management

• Establish and maintain a systematic document control system (manual or electronic) for the project.
• Receive, log, track, and distribute all technical documents, drawings, submittals, RFIs, and correspondence.
• Ensure documents are properly categorized, numbered, and filed in accordance with company and client standards.
• Maintain the latest revisions of all documents and ensure obsolete versions are clearly marked and removed from circulation.

2. Communication & Coordination

• Coordinate with internal departments, consultants, subcontractors, and the client for document submissions and approvals.
• Ensure timely transmission of drawings, technical documents, and correspondence between relevant parties.
• Follow up on pending submissions and approvals to maintain project progress.

3. Quality & Compliance

• Ensure all controlled documents comply with company and project-specific document management procedures.
• Support the QA/QC department by ensuring quality records, inspection reports, and test certificates are properly filed.
• Conduct regular audits of document control systems and ensure compliance with ISO or company standards.

4. Reporting & Tracking

• Prepare periodic reports (document status, submission logs, transmittal registers, etc.) for management review.
• Maintain records of incoming and outgoing documents, ensuring full traceability.
• Monitor the document approval process to identify delays and escalate where necessary.

5. System Administration

• Manage document control software or Electronic Document Management Systems (EDMS) such as Aconex, Asite, or Primavera Unifier.
• Train team members in document control procedures and system usage.
• Support project close-out by compiling and submitting final documentation and handover records.

Job Type: Full-time

Application Question(s):

• The project is based in Diego Garcia Island, are you willing to relocate without your family?