PROJECTS COORDINATOR (ELV/ FLS)

LOCATION: DUBAI, UNITED ARAB EMIRATES
JOB TYPE: FULL-TIME
JOB DESCRIPTION:
POSITION OVERVIEW:
WE ARE SEEKING A HIGHLY ORGANIZED AND PROACTIVE PROJECTS COORDINATOR WITH EXPERIENCE IN PROJECT
COORDINATION, DOCUMENT CONTROL, AND PREFERABLY MANPOWER PLANNING. THE IDEAL CANDIDATE WILL PLAY A
CRUCIAL ROLE IN SUPPORTING PROJECT OPERATIONS BY ENSURING EFFECTIVE COMMUNICATION, DOCUMENT
MANAGEMENT, AND POSSIBLY WORKFORCE SCHEDULING.

KEY RESPONSIBILITIES:
1. DRAFT CORRESPONDENCE TO CLIENTS CONCERNING PROJECT DELAYS, SITE INTERRUPTIONS AFFECTING
PROGRESS, STATUS UPDATES ON MATERIAL SUBMISSIONS, AND DRAWING APPROVAL STATUS, FOLLOWING
ENGINEER GUIDANCE METICULOUSLY.
2. MAINTAIN COMPREHENSIVE RECORDS OF INCOMING AND OUTGOING COMMUNICATIONS IN ACCORDANCE
WITH DOCUMENT CONTROL POLICIES.
3. COORDINATE WITH SITE AND DESIGN TEAMS TO TRACK MATERIAL AND DRAWING SUBMISSIONS, ENSURING
TIMELY PROCESSING AND APPROVAL.
4. MAINTAIN A COMPREHENSIVE FILING SYSTEM FOR INCOMING AND OUTGOING LETTERS AND EMAILS IN
ACCORDANCE WITH OUR DOCUMENT CONTROL POLICIES.
5. MANAGE TRACKERS FOR MATERIAL AND DRAWING SUBMITTALS, FACILITATING COMMUNICATION BETWEEN
SITE AND DESIGN TEAMS.
6. DRAFT CORRESPONDENCE TO CLIENTS CONCERNING PROJECT DELAYS, SITE INTERRUPTIONS AFFECTING
PROGRESS, STATUS UPDATES ON MATERIAL SUBMISSIONS, AND DRAWING APPROVAL STATUS, FOLLOWING
ENGINEER GUIDANCE METICULOUSLY.
7. MAINTAIN COMPREHENSIVE RECORDS OF INCOMING AND OUTGOING COMMUNICATIONS IN ACCORDANCE
WITH DOCUMENT CONTROL POLICIES.
8. COORDINATE WITH SITE AND DESIGN TEAMS TO TRACK MATERIAL AND DRAWING SUBMISSIONS, ENSURING
TIMELY PROCESSING AND APPROVAL.
9. POSSESSES KNOWLEDGE OF MS. PROJECTS / PRIMAVERA FOR PROJECT MANAGEMENT AND PLANNING.
10. CAPABLE OF CREATING DETAILED PROJECT EXECUTION PLANS USING THE SPECIFIED SOFTWARE.
11. ABLE TO PROVIDE BUDGET ESTIMATES FOR PROJECT EXECUTION BASED ON THE DEVELOPED PLANS.
12. CONDUCTS WEEKLY MEETINGS WITH THE TEAM TO ASSESS PROJECT PROGRESS AND ENSURE ALIGNMENT
WITH EXECUTION PLANS.

QUALIFICATIONS:
1. MINIMUM OF 3 YEARS OF EXPERIENCE IN A SIMILAR ROLE.
2. BACKGROUND IN CONSTRUCTION, PREFERABLY IN FIRE, ELV, OR MEP FIELDS.
3. PROFICIENT IN MS OFFICE SUITE.
4. STRONG PROFICIENCY IN EXCEL.
5. PREFERENCE FOR CANDIDATES OF FILIPINO OR SRI LANKAN NATIONALITY.
6. DEMONSTRATES STRONG COMMON KNOWLEDGE AND LOGICAL THINKING SKILLS.

KEY COMPETENCIES:
1. EXCELLENT COMMUNICATION SKILLS, BOTH WRITTEN AND VERBAL.
2. STRONG ORGANIZATIONAL AND TIME-MANAGEMENT ABILITIES.
3. ABILITY TO WORK INDEPENDENTLY AND AS PART OF A TEAM.
4. DETAIL-ORIENTED WITH A FOCUS ON ACCURACY AND COMPLETENESS.
5. PROACTIVE CRITICAL THINKING SKILLS.

INTERESTED CANDIDATES ARE INVITED TO SUBMIT THEIR RESUME ALONG WITH A COVER LETTER OUTLINING THEIR
RELEVANT EXPERIENCE AND QUALIFICATIONS. PLEASE INCLUDE REFERENCES AND SALARY EXPECTATIONS IN YOUR
APPLICATION.