Documents Controller & Store Keeper

Document Controller

Location: Dubai, United Arab Emirates

Department: Administration / Project Management / Engineering
Reports To: Project Manager / Document Control Manager

Job Summary

The Document Controller is responsible for managing, organizing, and maintaining company documents to ensure accuracy, quality, and compliance with company standards and regulatory requirements. They control the flow of documents, maintain records, and ensure that authorized personnel have access to the latest versions of documents.

Key Responsibilities

• Maintain and manage document control systems and procedures.
• Receive, review, classify, and distribute incoming and outgoing documents.
• Ensure all documents are properly filed, archived, and retrievable.
• Track document revisions and maintain version control.
• Coordinate with departments to ensure timely submission and approval of documents.
• Monitor document workflows and follow up on outstanding approvals.
• Prepare and maintain document registers, logs, and reports.
• Ensure compliance with company policies, industry standards, and regulatory requirements.
• Support audits by providing required documentation and records.
• Protect confidential and sensitive information from unauthorized access.
• Assist in developing and improving document management processes.

Qualifications and Requirements

• Bachelor's degree or diploma in Business Administration, Information Management, Engineering, or a related field.
• Proven experience as a Document Controller or in a similar administrative role.
• Proficiency in document management systems (DMS), Microsoft Office Suite, and database software.
• Strong organizational and record-keeping skills.
• Excellent attention to detail and accuracy.
• Good communication and coordination abilities.
• Ability to work independently and manage multiple priorities.
• Knowledge of ISO standards and document control procedures is an advantage.

Key Skills

• Document Management
• Record Keeping
• Version Control
• Data Entry and Reporting
• Time Management
• Communication Skills
• Problem-Solving
• Confidentiality Management
• Attention to Detail

Pay: AED3,500.00 - AED5,500.00 per month

Work Location: In person