Dual-Role Administrative Assistant

Job Title: Dual-Role Administrative Assistant (Feora & Designed by MBS)

Location

Doha, Qatar (In-Person, Full-Time)

About the Companies

This unique full-time position offers the opportunity to support the operations of two distinct and dynamic companies:

Feora: A company specializing in sanitary pads and feminine products, focused on e-commerce and logistics.

Designed by MBS: An interior design and fit-out company, focused on corporate scheduling and client relations.

The Role: Administrative Assistant

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to manage the day-to-day administrative and operational needs of both Feora and Designed by MBS. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and be adept at managing diverse responsibilities across two different industries.

This is a full-time, in-person position based in Doha, Qatar.

Key Responsibilities

The responsibilities are divided to clearly outline the support required for each company:

I. Feora (Sanitary Pads & Feminine Products - E-commerce/Logistics Focus)

The primary focus for Feora is on order fulfillment, logistics, and customer communication.

Order Preparation & Fulfillment: Accurately prepare, package, and coordinate the dispatch of customer orders.

Logistics Coordination: Liaise with shipping providers and internal teams to ensure timely and cost-effective delivery of products.

Client Communication: Handle customer inquiries, order tracking, and post-sale support via email, phone, and social media channels.

Inventory Tracking: Assist with basic data entry for inventory levels and sales records.

II. Designed by MBS (Interior Design & Fit-Out - Corporate/Client Focus)

The primary focus for Designed by MBS is on corporate organization, scheduling, and professional communication.

Meeting Scheduling & Management: Efficiently manage the calendars of key personnel, scheduling internal and external client meetings, site visits, and vendor appointments.

Professional Communication: Draft, proofread, and manage professional correspondence, including emails and official letters to clients, partners, and suppliers.

Data Entry & Documentation: Maintain and organize digital and physical filing systems for project documentation, contracts, and client records.

III. Shared Responsibilities (Applicable to Both Companies)

Communication Management: Serve as the primary point of contact, screening and directing phone calls and managing general email inboxes for both companies.

Social Media Management: Assist in scheduling and posting content across various social media platforms, monitoring engagement, and responding to basic inquiries.

General Administrative Support: Perform routine office tasks, including purchasing supplies, organizing the workspace, and running necessary errands.

Qualifications and Skills

Required Skills

Excellent Communication Skills: Fluent in English (written and spoken) with a professional and articulate demeanor. Arabic proficiency is a significant advantage.

Organizational Prowess: Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in a dual-role capacity.

Data Entry & Accuracy: High level of accuracy and attention to detail for order processing, inventory tracking, and financial data entry.

Social Media Proficiency: Experience with managing and engaging on major social media platforms (e.g., Instagram, Facebook).

Technical Proficiency: Competency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace equivalents.

Preferred Qualifications

Previous experience in an administrative, executive assistant, or office management role.

Experience in e-commerce logistics or a similar fast-paced operational environment.

Familiarity with the interior design or construction industry is a plus.

Job Type: Full-time

Pay: From QAR3,000.00 per month