EA-Logistics-Surat-Upto 35k ctc

Job Title: EA to Founder//'s/Director//'s Office

Experience Required: 3-6 Years (Similar role)

Education: Graduate (Business Administration/Management/Operations)

Budget: 35K CTC/Month

Age: 28-38 Years

Key Roles & Responsibilities:

1. Executive Support & Coordination

• Manage the Founder//'s daily calendar, schedule meetings, and coordinate appointments efficiently.

• Handle emails, calls, and correspondence on behalf of the Founder with discretion and accuracy.

• Prepare meeting agendas, presentations, and reports for internal and external meetings.

• Record and circulate minutes of meetings, ensuring follow-ups and action points are completed on time.

• Coordinate travel arrangements, logistics, and itineraries for business trips and events.

• Handle the travel desk and perform other required administrative activities.

2. Strategic & Operational Support

• Work closely with cross-functional teams (Operations, HR, Finance, Fleet, and Legal) to track strategic projects and ensure timely completion.

• Assist in monitoring company performance metrics and preparing business reviews or dashboards for management.

• Support the Founder in decision-making by conducting market research, data compilation, and business analysis as required.

• Maintain documentation of business plans, reports, and confidential company records.

3. Communication & Liaison

• Act as the single point of contact between the Founder//'s Office and all internal departments.

• Liaise professionally with clients, partners, vendors, and other stakeholders on behalf of the Founder.

• Draft, review, and manage professional communications, letters, and proposals.

4. Confidentiality & Governance

• Maintain absolute confidentiality of sensitive business, financial, and personal information.

• Ensure that all activities and documentation comply with company policies and legal requirements.

• Handle confidential HR and operational documents with utmost care and professionalism.

5. Project Management

• Track and report progress of key initiatives driven by the Founder//'s Office.

• Identify gaps, dependencies, and areas of improvement, and proactively suggest actionable solutions.

• Coordinate with various departments to ensure smooth execution of business priorities.

Qualifications & Experience:

• Education: Bachelor//'s Degree in Business Administration, Management, or related field.

• Experience: 3-6 years of experience as an Executive Assistant, EA to Founders/CEOs, or in a similar strategic coordination role.

• Technical Skills: Proficiency in MS Office Suite (Excel, PowerPoint, Word), Google Workspace, and project management tools (e.g., Asana, Trello, Notion) is a plus.

• Language Skills: Excellent written and verbal communication skills in Gujarati, English and Hindi.

• Core Abilities: Strong organizational, time management, and multitasking abilities.

• Professional Traits: High emotional intelligence, professionalism, and discretion in handling confidential information.

• Advantage: Background in logistics, EV, startup, or operations-driven companies will be an added advantage.

Key Competencies:

• Strategic thinking and problem-solving attitude.

• Strong interpersonal and stakeholder management skills.

• Should be obedient, resilient, self-motivated, aggressive, goal & target oriented, logical thinker.

• Proactive, resourceful, and adaptable under pressure.

• Integrity, reliability, and trustworthiness.

• Willingness to work flexible hours and travel when required.