Employee Benefits Coordinator

Job Description:

Work in the Renewable, Solar, and Battery Storage Market. Our growing company is seeking a self-motivated, detail-oriented, and highly organized Employee Benefits Coordinator to support the Company’s employee benefits administration process. This role will support the Company Human Resources Manager with day-to-day benefits management tasks and the broader administrative team by helping ensure employees receive accurate, timely, and professional assistance with benefits-related processes. The role requires strong attention to detail, confidentiality, follow-through, and the ability to work independently within established procedures.

Location:

Remote

Pay:

DOE (Hourly, Non-Exempt)

Benefits:

This position may be eligible to participate in benefit plans currently offered by the Company provided that all eligibility criteria are met.

Reports to:

Human Resources Manager

Preferred Background:

· Associate’s or Bachelor’s Degree in Human Resources, Business Administration or a related field preferred, but not required with equivalent experience.

· Minimum of two (2) years of experience in administrative, human resources, payroll, benefits, or employee service-related role preferred.

· Working knowledge of HIPAA Privacy and Security requirements as they relate to employee benefits administration.

· Prior experience working with Protected Health Information (PHI), Personally Identifiable Information (PII), HRIS systems, and benefits invoice reconciliation preferred.

· Experience handling PHI and PII in compliance with confidentiality, privacy, and data protection requirements.

· Proven efficiency through prior experience in a remote position.

Required Skillsets:

· Excellent attention to detail and accuracy.

· Strong written and verbal communication skills

· High emotional intelligence (EQ) when working with diverse teams.

· Strong organizational skills and ability to manage multiple priorities.

· Self-motivated with the ability to work independently within established processes.

· Ability to adapt to fluctuating workloads with a positive, solution-based attitude and result-oriented mindset.

· Ability to follow written procedures and escalate questions appropriately.

Willingness and ability to learn new systems and software.

· Prompt follow-through and responsiveness.

· Clear understanding of confidentiality and ability to handle sensitive employee information with discretion.

· Must possess a valid driver’s license

Job Responsibilities:

· Support new hire benefit enrollments, qualifying life event changes, and maintenance of employee benefit records within applicable systems.

· Assist with annual open enrollment activities, including employee communications, enrollment tracking, follow-up, and administrative support.

· Reconcile monthly benefit invoices against payroll reports, enrollment records, and employee benefit elections, identifying and documenting discrepancies for resolution.

· Assist with tracking benefit deduction changes, missed deductions, corrections, and retroactive adjustments as directed.

· Serve as a professional point of contact for employee benefit inquiries, providing assistance with enrollment processes, system navigation, and general benefits-related questions.

· Troubleshoot and escalate complex benefit, carrier, eligibility, payroll deduction, or claims-related issues to the Human Resources Manager.

· Coordinate routine communication and follow-up with benefit brokers, insurance carriers, third-party administrators, and system vendors as directed.

· Maintain and organize benefits-related documents, forms, employee notices, internal tracking tools, and resource materials.

· Assist with preparation of benefits-related reports, audits, compliance activities, and administrative tracking requirements.

· Support COBRA-related administrative activities.

· Protect and maintain confidential employee information while ensuring accurate recordkeeping and compliance with company procedures.

· Perform other job-related duties as assigned.

Physical Requirements:

· Ability to lift and carry items up to 50 pounds when required

· Ability to sit or stand for extended periods with occasional bending or reaching

· Ability to traverse construction jobsites on uneven terrain when necessary

· Ability to work in varying weather conditions when visiting jobsites

· Ability to wear required personal protective equipment (PPE) when required by jobsite or task

· Ability to operate a motor vehicle for work-related tasks

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

Pay: $28.00 - $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Vision insurance

License/Certification:

• driver's license (Required)

Work Location: Remote