Engagement Specialist

Join the IFSH ʻOhana – Engagement SpecialistAbout Integrated Facility Services Hawaiʻi (IFSH)

Integrated Facility Services Hawaiʻi (IFSH) proudly stands among Hawaiʻi’s Best Workplaces and Fastest-Growing Companies. As a locally owned organization, we specialize in delivering top-quality facility management services, including janitorial, landscaping, maintenance, and site operations. Our team-driven culture emphasizes excellence, collaboration, and the aloha spirit, making IFSH a great place to build a lasting career.

Position Overview

We are seeking a dependable and detail-oriented Engagement Specialist (HR Administrative Assistant) to join our Human Resources team. This position plays a key role in supporting daily HR operations, assisting with recruitment, onboarding, employee engagement, and records management, ensuring a smooth and positive experience for both applicants and team members.

Location: Honolulu, HI
Schedule: Monday–Friday | 8:00 AM – 4:00 PM
Salary: $45,000 – $48,000 annually

Primary Responsibilities

• Support recruitment by screening applicants, scheduling interviews, and assisting with hiring events.
• Manage the onboarding process, including preparing orientation materials and assisting new hires with benefits enrollment.
• Maintain accurate employee records, tracking new hires, transfers, promotions, and separations.
• Provide administrative support for HR operations such as benefits coordination, payroll updates, PTO tracking, and Workers’ Compensation/TDI claims.
• Prepare HR reports and ensure all documentation complies with company and regulatory standards.
• Organize employee engagement activities, meetings, and professional development sessions.
• Assist with day-to-day office operations and provide support to the HR leadership team.

Preferred Qualifications

• Previous experience in HR administration or office support roles.
• Working knowledge of employment laws, HR policies, and best practices.
• Strong interpersonal, written, and verbal communication skills.
• Excellent organizational skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Payroll processing experience is a plus.
• Bachelor’s degree or equivalent experience preferred.

Employee Benefits

• Free employee-only basic medical coverage for all new hires
• Competitive compensation based on experience
• Comprehensive medical, dental, and vision insurance options
• Paid time off and holidays, including a birthday holiday
• 401(k) retirement plan with company contributions
• Complimentary cancer insurance
• Employee referral bonuses
• Professional development and advancement opportunities
• Supportive and collaborative work environment

Equal Opportunity Employer

Integrated Facility Services Hawaiʻi (IFSH) is an Equal Opportunity Employer, welcoming applicants from all backgrounds. We celebrate diversity and encourage applications from women, minorities, veterans, and individuals with disabilities.

How to Apply

Phone: (808) 892-9297
Website: www.ifshi.com
Email: admin@ifshi.com

Job Type: Full-time

Pay: $45,000.00 - $48,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Work Location: In person