Environmental Administrative Assistant

About Us:
We are an environmental company dedicated to sustainability, compliance, and responsible resource management. Our team works on projects that make a real impact, and we’re looking for a detail-oriented Administrative Assistant to help keep our operations running smoothly.

Position Overview:
The Administrative Assistant will provide essential support to our team by managing office tasks, coordinating schedules, and assisting with documentation and compliance-related activities. This is a great opportunity for someone who thrives in a fast-paced environment and has an interest in environmental work.

Key Responsibilities:

• Provide general administrative support to staff and management
• Answer phones, manage emails, and handle correspondence
• Maintain organized records and filing systems (digital and physical)
• Assist with scheduling meetings, appointments, and project timelines
• Prepare reports, forms, and documentation as needed
• Support compliance documentation and regulatory paperwork
• Order office supplies and assist with day-to-day office operations
• Accounts payable, accounts receivable and payroll entry

Qualifications:

• Previous administrative or office experience preferred
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent communication and attention to detail
• Ability to work independently and as part of a team
• Environmental industry or DEC (Department of Environmental Conservation) experience is a plus

Pay: $20.00 - $25.00 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person