Equipment Coordinator

Description:

Work Location: Prudhoe Bay, Alaska

Work Schedule: 2 weeks on, 2 weeks off rotational schedule, 12 hrs. per day

Department: Delta Leasing Operations

Reports To: North Slope Administrator

PURPOSE OF POSITION:

The Equipment Coordinator is a critical operational role responsible for real-time tracking of vehicle and equipment availability, ensuring readiness for rentals, inventory management, and customer service excellence. This position requires organizational skills, attention to detail, strong problem-solving skills, and autonomy to manage workflows, resolve issues, and maintain compliance.

Key Responsibilities:

• Maintain up-to-date information on asset availability and statuses (checked out, down for repair, or ready for use).
• Anticipate and resolve conflicts (overbookings, maintenance issues) in a timely manner.
• Mentor junior staff (e.g., Detailer) on best practices.
• Lead process improvements by identifying inefficiencies and proposing solutions to management.

Vehicle & Equipment Management:

• Ensure 100% vehicle & equipment readiness (inspected, cleaned, and operational) prior to customer handoff.
• Oversee damage documentation through damage tracking software, including photo evidence and detailed reports to the North Slope Administrator.
• Coordinate airport logistics (vehicle deliveries, client arrivals and transportation).
• Assist Yard Hand with tasks, such as snow removal & jump-starts of leased vehicles.

Inventory Control:

• Conduct daily yard checks, looking for any undocumented equipment that has arrived without notice.
• Conduct a full yard inventory audit on a consistent, scheduled basis, and conduct weekly inventory reconciliations to help investigate discrepancies.

Facility & Yard Oversight:

• Maintain organized workspaces (office, yard, shop) and key management systems.
• Facilitate yard layout to optimize space, organization, and accessibility.

Requirements:

Required Skills and Qualifications:

• High School Diploma or GED (required); equivalent experience or associate's degree preferred.
• 3+ years in fleet operations, logistics, or equipment coordination.
• Expertise in vehicle inspections, basic mechanics, and inventory systems.
• Proficient in Microsoft Office and fleet software.
• Valid Driver's License with clean driving record.
• Proven ability to resolve issues independently and escalate appropriately.

Physical & Environmental Requirements:

- Lift 50+ lbs., walk 10,000+ steps/day, work in extreme cold (up to -40F).

• 70% office (documentation/reporting), 30% outdoor work (yard/field).

WHY THIS ROLE?

• Impact: Directly ensures operational efficiency in a critical support role.
• Challenge: Problem-solving in a fast-paced, extreme-environmental setting.
• Growth: Opportunity to lead process improvements and mentor staff.

This role is ideal for a detail-oriented professional with logistics/fleet experience who thrives in a remote, fast-paced environment.