Escrow Agent / Escrow Officer – Manufactured Homes

Escrow Agent / Escrow Officer – Manufactured HomesFull-Time | THE HOME GALLERY™

About Us THE HOME GALLERY™ is Southern California’s leading Manufactured Home Dealer, specializing in luxury, fire-rated homes built for high-risk regions. Born in Malibu after the Woolsey Fire, our team is dedicated to delivering high-end, code-compliant manufactured homes and ADUs with a full-service, turn-key client experience. We support clients from design through escrow, permitting, construction, and move-in—and we pride ourselves on professionalism, organization, and world-class client care.

Job Summary
We are seeking a highly organized, detail-driven Escrow Agent / Escrow Officer to manage all contract, payment, and escrow workflows for manufactured home purchases. This role works directly with Sales, Management, Construction, and our Controller to ensure that every project is financially accurate, contractually compliant, and progressing on schedule.You will serve as the primary client liaison for all funding, contract, and payment-related communications from Purchase Agreement through project completion.

Key Responsibilities

• Contract & Purchase Order Management
• Prepare, review, and organize all client contracts, addendums, amendments, and PO documentation.
• Manage & Coordinate all escrow related tasks & collections

Escrow & Funding Coordination

• Open, manage, and track escrows for manufactured home transactions.
• Coordinate directly with escrow companies, loan processors, and construction lenders.
• Issue payment milestone requests for Design, Factory Order, Foundation, Delivery, Set, Finish, and other phases.
• Maintain a structured payment schedule and ensure timely collection of milestones.
• Responsible for all client payment milestone collections .
• Submit required documents for lender funding releases (invoices, insurance, POs, draw schedules, etc.).
• Track all funding, deposits, disbursements, and balance due reconciliations.

Financial Administration

• Generate estimates, invoices, payment statements, and funding schedules.
• Assist the Controller with financial tracking, reporting, collecting and reconciliations.
• Maintain internal payment logs, client financial files, and required compliance documentation.
• Work with insurance and mortgage companies for fire-rebuild clients when needed.

Client Communication

• Serve as the main point of contact for all contract, payment, escrow, and funding-related questions.
• Provide clear weekly updates on escrow status, remaining milestones, and next steps.
• Ensure clients understand their documents, responsibilities, and timelines.
• Coordinate signing appointments (virtual or in-person) and prepare digital signature packets.
• Create and coordinate purchase orders with Sales, Factory, and Construction.
• Ensure PO line items match pricing, options, upgrades, and approved scopes of work.
• Maintain a clean, accurate library of contract templates and project-specific agreements.

Tools & Systems You’ll Use

• Zoho (CRM, Projects, Books, WorkDrive)
• Internal milestone calendars & payment tracking systems
• Training provided for all internal systems.
• DocuSign
• QuickBooks
• Google Workspace / Shared Drives

Compensation & Benefits

• Salary: $80,000 per year
• Full benefits package
• Opportunities for growth as our company expands
• Supportive, collaborative environment with room for advancement

Location & Schedule

• Full-time,
• Agoura Hills offices
• Monday–Friday, 8:00 AM – 4:00 PM (Tipically)

If you’re a detail-oriented professional who thrives in structured workflows and enjoys guiding clients through a high-touch escrow experience, we’d love to meet you. Apply today and help us deliver the future of California housing.

Job Type: Full-time

Pay: $80,000.00 per year

Benefits:

• 401(k)

Ability to Commute:

• Agoura Hills, CA 91301 (Preferred)

Ability to Relocate:

• Agoura Hills, CA 91301: Relocate before starting work (Preferred)

Willingness to travel:

• 75% (Preferred)

Work Location: In person