Event Assistant

Job Summary
We are seeking a motivated and detail-oriented Event Assistant to join our dynamic team. The ideal candidate will play a crucial role in supporting the planning and execution of various events, ensuring that each occasion runs smoothly and meets the expectations of our clients. This position requires strong organizational skills, effective communication, and a passion for delivering exceptional customer service in a fast-paced environment.

Duties

• Assist in the planning and coordination of events, including corporate functions, weddings, and fundraisers.
• Support event marketing efforts to promote upcoming events through various channels.
• Engage with clients to understand their needs and provide recommendations for event services.
• Manage vendor relationships, including catering, decoration, and entertainment services.
• Help negotiate contracts with vendors to secure favorable terms for events.
• Oversee event logistics, including setup, breakdown, and on-site management.
• Provide excellent guest services during events to ensure a positive experience for attendees.
• Assist with budgeting tasks to ensure events are executed within financial parameters.
• Collaborate with team members to develop creative ideas for event themes and activities.
• Maintain organized records of event details, contracts, and communications.

Experience
Candidates should possess the following skills or experiences:

• Proven experience in event planning or management is preferred.
• Strong customer service background with an emphasis on hospitality.
• Familiarity with negotiation techniques and contract management.
• Experience in marketing or promoting events effectively.
• Knowledge of budgeting processes related to event planning.
• Excellent time management skills to handle multiple tasks efficiently.
• Strong communication skills for effective interaction with clients and vendors.
• Organizational skills to maintain detailed records and schedules.
• Previous banquet or catering experience is a plus.
• Experience in hotel or restaurant environments is beneficial.
• Background in fundraising or guest services will be considered an asset. Join us as we create memorable experiences through well-executed events!

Job Type: Full-time

Pay: $23.00 - $27.00 per hour

Expected hours: 40 per week

Work Location: In person