Event Coordinator

Who you are:

We’re looking for a highly organized and detail-driven Event Coordinator who thrives on bringing ideas to life and creating seamless, impactful experiences. In this fully remote role, you’ll collaborate closely with leadership, marketing, speakers, sponsors, and clients to plan and execute meetings and conferences from concept through completion. From researching venues and coordinating logistics to producing engaging event materials and ensuring exceptional on-site (or virtual) experiences, you’ll be at the heart of every detail that makes an event successful. If you’re a proactive problem-solver with strong communication skills, a passion for customer service, and a knack for juggling multiple priorities with precision and care, we’d love to have you on our dynamic team.

This position is fully remote. You must live in the states listed to be considered for this role. AZ, AL, AR, KA, MD, OK, WA, WV, WS, FL, GA, IL, LA, MA, MN, NE, NH, NB, NY, NJ, NC, OH, PA, RI, SC, TN, TX, VA,VT.

Who We Are

Cadex Solutions Corporation is an international holding company formed by Trivest Partners LP to build the premier provider of commercial order-to-cash management solutions. With a history spanning nearly 100 years, Cadex is uniquely positioned with in-depth experience that builds relationships alongside results. Our team of industry experts brings innovation and data insight, improves your processes with hands-on help, and provides custom solutions based on specific needs. Cadex has approximately 800 employees serving over 1,000 clients across all industries from locations including the United States, Colombia, Brazil, Romania, Italy, India, Singapore, and South Africa.

Since 2019, Cadex has been putting together a strong portfolio of ARM companies, including

• A.G. Adjustments, formed in 1974 and headquartered in Melville, NY
• D&S Global Solutions, formed in 1997 and fully remote
• ABC-Amega, formed in 1929 and headquartered in Buffalo, NY
• TranSubro, formed in 2012 and headquartered in Oceanside, NY
• DAL, formed in 1974 and headquartered in Clifton Heights, PA
• Insurance Recovery Group, founded in 1994 and headquartered in Marlbourgh, MA.
• Receivables Control Corporation, founded in 1970 and headquartered in Maple Grove, MN.

PRIMARY JOB DUTIES

• 1. Research prospective meeting/conference hotels in selected cities and gather quotes, menus and audio-visual information then generate a comparative analysis
• 2. Work with team members on hotel contract, generation of master spreadsheet, banquet event orders, audio-visual needs, registration, speaker agreements and sponsorship management
• 3. Generate meeting materials including but not limited to Electronic Conference Booklets, attendee lists, table tents, name badges, update PowerPoint slides, ship meeting materials to event destination
• 4. Attend meetings/conferences where needed to support the Director in executing the event

SECONDARY JOB DUTIES

• 1. Provide excellent customer service in all interactions with members, hotels, sponsors and teammates
• Complete preparation tasks for meetings, conferences and events
• 2. Work with marketing team to generate promotional materials for events and Take pictures during events to use for social media and future promotional materials; build a database for pictures from each group
• Generation, organization, printing and shipping of name badges, table tents and other event necessities
• 3. Assist in tracking of attendees in database
• 4. Communicate with members regarding registration, hotel rooms and various other things when needed
• 5. Communicate with speakers to distribute and receive speaker agreements, bio’s, headshots and presentations
• 6. Work with sponsors to ensure they have what they need for an event and check in on them at the event
• 7. Assist in managing the event by ensuring all meals, receptions and breaks are ready as scheduled on the banquet event order
• 8. Advise the Director and/or Divisional Vice President, Credit Services of problems and issues that arise with supporting resolution
• 9. Continuously seek opportunities for process improvement and propose ideas
• 10. Foster effective communication and collaboration between countries and cultures within all regions
• 11.Assist in credit services project work as required
• 12.Act as backup to other members of the credit services department
• 13.Maintain a high level of professionalism and confidentiality with all information entrusted with

OTHER JOB DUTIES

This position will perform other duties as requested. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without advanced notice.

SUPERVISORY RESPONSIBILITY

This position has no supervisory responsibilities

WORK HOURS

It is essential that this position adhere to the assigned work schedule. This is a full-time position: Monday through Friday, typically between the hours of 8:00am to 5:00pm EST/EDT, subject to change with advanced notice. Specific schedules will be assigned on an individual basis by the manager/supervisor of the position. This position may be required to work off-hours to accommodate time zones.

TRAVEL

Regular travel (50% of time or less) is expected for this position

WORK ENVIRONMENT

This job operates in a remote work environment. This role may routinely use standard office equipment such as computers, headsets, telephones, photocopiers/printers, and related. The noise level in the is limited to quiet and the work environment noise level will vary based on the individual’s remote work environment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to talk and hear and work with others through verbal and written contact. This is a largely sedentary role; however the employee is occasionally required to stand, walk, use hands, and reach with hands and arms. Specific vision abilities required by this job include general seeing and close vision. Repetitive motion is frequently required through typing and computer mouse usage. Mental requirements include simple and complex reading, simple and complex writing, memorization, analyzation, perception/comprehension, decision making, planning, independent action, and planning.

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

EEO STATEMENT

Cadex provides equal employment opportunities to all employees without regard to race, color, creed, religion, sex, age, national origin, disability, marital status, familial status, predisposing genetic characteristics, domestic violence victim status, gender identity or expression, pregnancy, sexual orientation or military status.

COMPETENCIES

• Customer service
• Attention to detail
• Event planning
• Ability to work, think and act independently
• Relationship management
• Strong computer skills in various systems, especially Microsoft Office
• Time management and organizational skills

Proficient communication and comprehension skills, including professional written and telephone communication

REQUIRED EDUCATION AND EXPERIENCE

High School Diploma or GED and 1-3 years’ experience in a related or transferable role

FLUENCY

This position requires fluency in the English language.

ADDITIONAL ELIGIBILITY REQUIREMENTS/RESPONSIBILITIES/QUALIFICATIONS

None required for this position