Event Manager

About Aurum Circle Signature

Aurum Circle Signature is the bespoke events division of The Aurum Circle, curating invitation-only executive experiences, formats include Executive Dinners, Private Boardroom Sessions, Corporate Launches, and Conferences.

The Role

We are seeking a polished, execution-driven Event Manager to design and deliver high-touch, outcomes-oriented events that reflect our luxury standards and convert into measurable commercial value for clients and partners.

Key Responsibilities

Strategy & Concept

• Translate business goals into event concepts, formats, run-of-show, and guest journeys for Signature experiences

Program & Content

• Curate agendas, speaker briefs, and moderator packs; manage protocol and VIP flows

Guest Curation & CRM

• Construct invitation lists; manage RSVP funnels, waitlists, and confirmations.
• Coordinate concierge needs.

Vendor & Venue Management

• Source and negotiate venues, F&B, production, décor, entertainment, photography/videography, gifting.

Sponsorship & Partnerships

• Support packaging, pricing, and delivery of partner benefits; ensure placements, branding, and KPI reporting are met.

Budget & Operations

• Own P&L per event: forecasting, cost control, invoicing, and reconciliation; maintain margin targets.
• Build timelines and critical paths; lead cross-functional stand-ups and stakeholder updates.

On-Site Leadership

• Showcall/live ops lead; manage crew, stage management, green rooms, VIP protocol, timekeeping, and issue resolution.

Post-Event & Reporting

• Deliver executive debrief with KPIs/NPS, qualified meetings, pipeline value, media assets, and recommendations.

Qualifications

• 5–8+ years in high-end corporate/luxury events, investor relations forums, or UHNW hospitality; GCC experience strongly preferred.
• Proven track record managing C-suite/VIP events (50–200 pax) with complex stakeholder maps.
• Contracting & vendor management expertise; strong budgeting and negotiation skills.
• Familiarity with GCC cultural norms, protocol

Skills & Tools

• Exceptional project management and client-facing communication.
• Strong copy and deck skills (briefs, run-of-show, invites, sponsor packs).
• Proficiency with event/CRM & PM tools (e.g., HubSpot/Apollo, Asana/Notion, Excel/Sheets), and A/V fundamentals.
• Discretion, confidentiality, and crisis-management composure.

Language & Culture

• Fluent English required; Arabic a strong plus. Additional languages a bonus.
• Polished etiquette

Logistics

• Location: Dubai.
• Travel: GCC travel as needed.
• Schedule: Flexibility for evenings/weekends aligned to premium event timings.