Event Operation Senior Specialist

Job Description

Job Details

Field Information Job Title (English) Events Programming & Planning Specialist Job Title (Arabic) أخصائي برمجة وتخطيط الفعاليات Career Band P2 Grade 6 Sector AlUla Entities Development Executive Program Department Destination Management & Marketing General Department Events Unit Events Planning & Reporting Job Location AlUla Reports To Events Programming & Planning Manager

Job Purpose

Coordinate and manage AlUla’s events and festivals calendar , covering the full planning cycle from concept development to execution. Collaborate with internal teams and external partners to deliver standout programs that align with AlUla’s cultural and tourism objectives .

Key Accountabilities

Functional Responsibilities

• Contribute to the ideation of new events or programming concepts based on market trends, audience insights, and destination strategy.
• Support the planning and execution of assigned events or festivals in coordination with internal teams and external partners.
• Draft detailed RFPs (Requests for Proposals) for event and festival offerings, manage the procurement process, and track progress against milestones.
• Lead coordination with internal departments (execution, marketing, visitor experience, etc.) and external stakeholders (vendors, artist teams, etc.).
• Develop and maintain detailed project tracking reports, including progress updates, risk assessments, and post-event evaluations with key learnings.
• Define and monitor KPIs to measure event programming effectiveness, procurement efficiency, and stakeholder engagement.
• Maintain comprehensive documentation for all programming and planning activities, ensuring regular updates to leadership.
• Support budgeting and financial planning in collaboration with the Finance and Procurement teams.
  
  

Job Requirements

Requirement Details Academic Qualification Bachelor’s Degree in Marketing, Business Administration, Events Management, or a related field Work Experience Minimum of 3 years of relevant experience Other Requirements - Expertise in contractor management, safety compliance, and operational optimization.

• Experience in managing visitor destinations, cultural sites, or hospitality operations is preferred.
  
  

Competencies

Behavioral Competencies

• Collaboration & teamwork
• Attention to detail
• Accountability & results orientation
• Communication & stakeholder management
  
  

Technical Competencies

• Event planning & coordination
• Vendor & contractor management
• Budgeting & procurement processes
• Performance measurement & reporting
  
  

Job Segment: Event Marketing, Event Planning, Procurement, RFP, Pre-Sales, Marketing, Hospitality, Operations, Sales