Event Specialist

Event Specialist - Jeddah

(Short-Term Tournament Contract)

We are seeking a highly organised and proactive Event Specialist to support the successful delivery of a major international sporting event in Jeddah. This role is ideal for individuals with experience in event operations, ceremonies, media operations, broadcast coordination, or general event management. If you thrive in fast-paced environments and enjoy being on the front line of event delivery, this opportunity is for you.

Key Responsibilities Event & Venue Operations

• Support daily venue operations, ensuring all event activities run smoothly and according to schedule.
• Coordinate with multiple functional areas including logistics, accreditation, transportation, volunteers, technical teams, and venue management.
• Assist with setup and breakdown of operational areas, working with vendors and internal teams.
• Monitor event readiness, identifying issues and escalating them promptly for resolution.

Ceremonies, Media, and Broadcast Coordination

• Work closely with ceremonies teams to support rehearsals, run sheets, talent movement, and timelines.
• Assist media operations teams in managing media zones, mixed zones, press conference setups, and photographer movement.
• Coordinate with broadcast teams on operational requirements such as camera positions, access control, and technical needs.

Stakeholder & Workforce Coordination

• Liaise with contractors, agencies, venue teams, suppliers, and internal departments to ensure seamless event execution.
• Support communications between on-site staff and management, ensuring all updates, changes, and instructions are clearly shared.
• Assist in managing volunteers and temporary staff, providing briefings and on-ground guidance.

Event Documentation & Reporting

• Maintain updated checklists, daily reports, incident logs, and operational updates.
• Support the creation of event-time documentation including schedules, floor plans, contact lists, briefing packs, and operational plans.
• Report any challenges or risks to the venue manager/operations lead in a timely and structured manner.

Guest & Participant Experience

• Assist with the flow and movement of athletes, officials, media, VIP guests, and other stakeholders inside the venue.
• Support hospitality and protocol teams when needed, ensuring smooth experiences for all guests.

Requirements

• Previous experience in major events, sports events, ceremonies, operations, media/broadcast operations, or related fields.
• Strong organisational and coordination skills with the ability to handle multiple tasks under pressure.
• Excellent communication and stakeholder management abilities.
• Problem-solving mindset with the ability to stay calm and efficient during high-pressure situations.
• Flexible, proactive, and willing to work extended hours during event days.