Exams Officer

Job Purpose:

Provide operational and administrative support for professional exams conducted by the organization, including exam planning, coordination, execution, results announcement, and certificate issuance, in line with approved policies and procedures.

Key Responsibilities & Duties:

Exam Planning & Preparation

• Announce professional exam types, registration periods, exam schedules, and respond to candidates’ inquiries.
• Coordinate with internal stakeholders, experts, consultants, and external service providers to ensure compliance with professional exam regulations.
• Prepare exam schedules, seating plans, and ensure readiness of exam halls and required tools.
• Coordinate and organize the execution of professional exams with contracted entities.
• Verify candidates’ documents in coordination with exam service providers.
• Prepare reports and statistics related to professional exams.
• Update exam topics after approval from the competent authority.
• Ensure candidates’ compliance with exam rules and instructions.
• Prepare and review payment orders for exam service providers and consultants.
• Archive and maintain exam-related documents in an organized and accessible manner.
• Coordinate internal and external meetings related to exam activities.

Exam Results & Certificates

• Notify candidates of exam results through approved systems.
• Print and prepare certificates, notifications, and exam statements.

Qualifications:

• Diploma degree or equivalent.