Executive Accounts

Job Title

Executive – Accounts

Functional Area:

Finance & Accounts

Position Reports to:

Manager – F & A

Job Description/ Role:

Job Role

To ensure timely and accurate processing of accounts receivable and accounts payable transactions, including invoicing, collections, vendor payments, reconciliations, GST compliance, and reporting. The role requires maintaining customer credit hygiene, vendor relationship management, dispute resolution, and supporting audit and compliance functions.

Job Description

1. Accounts Receivable (AR)

· Generate sales invoices in Tally / SAP as per dispatch details and applicable tax structure.

· Ensure GST compliance, including e-invoice and e-way bill generation.

· Prepare export invoices, shipping documents, and realization tracking.

· Monitor outstanding receivables and follow up with customers for timely payments.

· Reconcile customer accounts monthly and resolve discrepancies.

· Apply receipts in SAP against correct invoices and update aging reports.

· Prepare AR aging reports, collection forecasts, and customer-wise ledgers.

· Ensure credit limits are adhered to and escalate overdue cases.

2. Accounts Payable (AP)

· Process vendor invoices in ERP system (Tally/SAP), ensuring accuracy and compliance with company policies.

· Verify vendor bills against purchase orders, GRN, and contracts.

· Ensure timely vendor payments through NEFT/RTGS/cheque, while adhering to credit terms.

· Manage vendor advances, debit notes, and payment reconciliations.

· Handle statutory deductions (TDS, GST input credits, etc.) and ensure accurate accounting.

· Maintain vendor ledgers, reconcile balances, and resolve disputes.

· Support in preparation of accounts payable reports and cash flow forecasts.

3. Reporting & MIS

· Prepare AR aging, AP outstanding reports, and share with management regularly.

· Generate MIS reports for receivables, payables, vendor ageing, and DSO.

· Support cash flow projections by aligning receivables and payables data.

4. Coordination & Communication

· Liaise with sales, logistics, and customer service teams to resolve AR disputes.

· Coordinate with vendors, procurement, and internal departments for AP-related issues.

· Handle communication with customers and vendors on debit/credit notes, TDS, and payment schedules.

5. Special Assignments

· Support annual audit, statutory compliance, and internal control reviews.

· Participate in process improvement initiatives for AR/AP efficiency.

Desired Competencies

Technical / Functional Skills & Competencies:

· Accounts receivable & payable management

· Invoice processing & documentation

· SAP / ERP proficiency

· GST knowledge (domestic & exports)

· Excel-based MIS & reconciliations

· Understanding of export & vendor documentation

· Accuracy and compliance orientation

Behavioral Competencies:

· Process orientation and attention to detail

· Analytical mindset

· Effective communication and follow-up

· Stakeholder & vendor management

· Problem solving and teamwork

· Cross-functional coordination

Education & Experience

Educational Qualification:

· B.Com / M.Com or equivalent in Accounting / Finance

Industry Experience:

· 3 to 7 years of relevant experience in Accounts Payable and receivable function

· Experience on Tally / SAP or similar ERP systems

· Experience on Handling import transactions and vendor payments

Job Types: Full-time, Permanent

Pay: ₹350,000.00 - ₹450,000.00 per year

Benefits:

• Leave encashment
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person