Executive - Accounts & Administration

Job Title

Executive - Accounts & Administration

Job Description Summary

The key responsibilities of the Executive - Accounts & Administration, ensuring smooth site-level financial operations, administrative coordination, documentation management, and compliance with organizational and client requirements. To provide effective support in managing day-to-day accounts, administration, vendor coordination, and documentation activities at the site level in line with company and client policies.

Job Description

About the Role:
1. Assist in preparation and verification of vendor bills and site-related expense vouchers.

2. Maintain records of consumables, utilities, and petty cash transactions as per finance guidelines.

3. Coordinate with vendors for invoice submissions and supporting documentation.

4. Maintain attendance records, leave data, and coordinate with HR for payroll processing.

5. Ensure all compliance documents, insurance, and statutory records are updated and filed systematically.

6. Support the Property Manager and Accounts team in preparing client billing data and expense summaries.

7. Manage site-level administrative requirements including stationery, logistics, and housekeeping support documentation.

8. Assist during audits by providing required documents and records in coordination with the central compliance team.

9. Maintain registers for agreements, licenses, and insurance renewals.

Accounts Support

• Prepare and verify site expense statements
• Support invoice and billing data compilation
• Maintain petty cash and expense tracker
• Timely submission of site accounts data
• Zero deviation in expense reporting

Vendor Coordination

• Verify vendor documentation before forwarding for approval
• Maintain vendor records and service performance data
• Timely processing of vendor bills
• Up-to-date vendor file records

Administrative Management

• Maintain office supplies, logistics, and housekeeping consumables records
• Coordinate with site teams for documentation and reporting needs
• No disruption in administrative support
• Inventory records updated weekly

Compliance & Documentation

• Maintain statutory, insurance, and contract records
• Support in submission of audit-related documentation
• 100% document availability during audit
• No pending compliance renewals
• Maintain attendance and leave tracker
• Share data with HR within timeline for salary processing
• Payroll inputs submitted within defined TAT
• Accurate attendance records
• Accurate site-level accounting and documentation support.
• Timely submission of financial and compliance data to the central team.
• Effective vendor coordination and record management.
• Smooth administrative functioning and support to site operations.
• On-time and error-free HR and attendance coordination.

About You:
 Graduate
 Minimum Experience – 4+ Years
 Experience within the Facility industry
 Strong written and oral communication skills
 High attention to detail and the ability to operate in a fast-paced environment

Why join Cushman & Wakefield?
As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

 Being part of a growing global company;

 Career development and a promote from within culture;

 An organisation committed to Diversity and Inclusion
We're committed to providing work-life balance for our people in an inclusive, rewarding environment. We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. As part of our ongoing commitment to RAP, Aboriginal or Torres Strait Island Islanders are highly encouraged to join us! (For AUS only) We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

INCO: “Cushman & Wakefield”