Administrative Executive

Job Description – Admin Executive

Position: Admin Executive

Location: Mumbai (Andheri E)

Department: Administration

Reports To: Admin Manager / Head – Administration

Job Purpose

To manage and support day-to-day administrative operations, ensure smooth office functioning, and provide assistance to management and employees in administrative, facility, and support services.

Key Responsibilities

1. Office Administration & Facility Management

• Oversee general office operations and upkeep.
• Coordinate with vendors for housekeeping, security, pest control, canteen, courier, transport, and maintenance services.
• Monitor consumables, stationery, pantry, and office supplies records.
• Support Canteen In charge in supervision of Canteen and Kitchen area
• Coordinate meetings, conferences, and events (venue, catering, logistics, etc.).

1. Compliance & Documentation

• Maintain contracts, agreements, and licenses for vendors and facilities.
• Ensure compliance with statutory and company policies (fire safety, health & safety norms, etc.).
• Maintain records of assets, keys, and access controls.
• Assist in preparing MIS, reports, and presentations related to admin activities.
• Provide administrative support to senior management as required.

1. Vendor & Cost Management

• Liaise with vendors, negotiate contracts, and monitor service-level performance.
• Process bills, track budgets, and support cost optimization.

Key Skills & Competencies

• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Problem-solving and vendor management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Knowledge of facility management, housekeeping, and compliance procedures.

Qualifications & Experience

• Graduate in any discipline (preferably in Business Administration / Management).
• 2–5 years of relevant experience in administration.
• Exposure to facility management, vendor handling, and employee support services.

Work Conditions

• Based at Corporate Office AT.
• May require extended hours during events or critical activities.
• Open to work in shifts and available on weekends as and when required
• Residing near Andheri East Location for easy accessibility of Oofice