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Executive Admin Assistant
Executive Admin Assistant
Must Have Technical/Functional Skills
Technical Skills
- Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Word, Teams).
- Experience with internal banking tools such as:
o Expense management and reconciliation systems (e.g., Concur, Ariba, or bank-specific tools).
o Travel booking platforms used in BFSI environments.
o Collaboration and workflow tools used in enterprise banking.
- Ability to prepare management level reports, dashboards, and polished presentations.
- Familiarity with handling audit ready documentation, compliance workflows, and secure data handling.
- Comfort working with confidential financial, HR, and regulatory data.
Functional Skills
- Prior experience supporting senior leaders in Banking, Financial Services, or FinTech environments.
- Strong understanding of operational workflows, regulatory sensitivity, and internal controls.
- Exceptional calendar, scheduling, and cross team coordination skills.
- Excellent written and verbal communication tailored for executive level interactions.
- Ability to prioritize multiple tasks under tight deadlines.
- High degree of integrity, professionalism, and discretion with sensitive information.
- Strong stakeholder management skills, working with cross functional teams such as Risk, Compliance, HR, Finance, and Technology.
Roles & Responsibilities
Executive Support
- Manage complex calendars, prioritize meetings, and coordinate across global banking time zones.
- Handle inbox management and communications on behalf of senior leadership.
- Prepare presentations, business decks, meeting summaries, and regulatory facing documentation.
- Coordinate travel arrangements and itineraries in compliance with bank policies.
- Track action items, follow-ups, and deliverables across initiatives running within the LOB.
Operational & Administrative Support
- Support financial administration tasks such as:
o Submitting expenses, reviewing statements, and ensuring policy compliance.
o Managing procurement workflows, vendor requests, and purchase approvals.
- Maintain organized, audit ready documentation and confidential executive records.
- Coordinate logistics for meetings, town halls, project reviews, quarterly business reviews, etc.
Communication & Stakeholder Coordination
- Serve as the primary point of contact for internal stakeholders, clients, and external partners.
- Draft professional communication on behalf of leadership and support internal messaging.
- Collaborate with cross functional teams in Risk, Compliance, Technology, Finance, and Operations.
- Facilitate smooth information flow between leadership and project teams.
Project Coordination
- Monitor project timelines, track milestones, and support leadership with operational updates.
- Assist with organizing leadership offsites, workshops, team events, and strategic planning sessions.
- Support ad hoc banking operational initiatives, process improvements, and documentation requests.
Salary Range- $100,000-$115,000 a year
Location
new york city, NY
Job Function
TECHNOLOGY
Role
Executive
Job Id
398954
Desired Skills
Office 365
Salary Range
$100,000-$115,000 a year
Desired Candidate Profile
Qualifications : BACHELOR OF COMPUTER SCIENCE
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