Executive Administrative Assistant

Job Purpose:

We are seeking an experienced Executive Assistant to provide comprehensive support to senior leadership within the Sports division of Modon Communities. This role will play a vital part in ensuring smooth operations, effective communication, and efficient coordination across the department and with key stakeholders.

Key Responsibilities:

• Administrative Support: Manage calendars, schedule and coordinate meetings, appointments, and travel arrangements. Handle correspondence, prioritize tasks, and ensure timely responses.
• Communication & Coordination: Act as the primary point of contact, facilitating effective communication with internal teams and external stakeholders.
• Document Preparation: Draft and review contracts, presentations, reports, and other documents, ensuring accuracy and compliance with company standards. Support with FM & FM procurement documentation, procurement requests, attendance management, and departmental trackers.
• Project Management: Assist in coordinating departmental projects, monitor progress, prepare documentation, and provide updates to ensure timely delivery.
• Research & Analysis: Conduct market research, compile industry data, and prepare reports to support strategic decision-making.
• Event Coordination: Organize conferences, meetings, and client engagements, handling logistics and materials for successful execution.

Qualifications & Experience:

• Bachelor’s degree in any discipline.
• Minimum 5+ years of experience in administrative/executive support roles.
• Strong background supporting senior leadership or executives.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello, Slack).
• Experience in calendar management, travel coordination, and preparing professional reports/presentations.

Key Competencies:

• Excellent organizational and communication skills.
• Strong problem-solving abilities and adaptability.
• High level of discretion and confidentiality.
• Strong attention to detail and time management skills.
• Ability to build and maintain effective relationships.
• Leadership qualities and proactive approach.