Executive Administrative Assistant

This position is responsible for performing various business and administrative duties for assigned Chief Marketing Office CMO). Maintains a close and highly responsive relationship with the day-to-day work activities within assigned functions. Works independently, receiving minimum supervision and guidance in carrying out assigned responsibilities.

Total Rewards:

• Competitive Weekly Pay
• Bonus Program with 250% Upside Potential
• Performance for Pay Program – Eligibility to Receive a Pay Increase Once a Year, Based on Performance
• Opportunities for Career Development and Growth
• Healthcare and Life Insurance Benefits
• Paid Time Off - 5 Weeks on Day 1
• Flex Weeks - Remote Work Arrangement
• Paid Corporate Holidays
• 401(k) Savings Plan with a Competitive Company Match
• Paid Parental Leave – Subject to Eligibility Requirements
• Short-Term Disability
• Long-Term Disability
• Scholarship Program - You and Your Dependents are Eligible!
• Whataburger Family Foundation (Hardship Grant Assistance)
• Discounted Meals For You and a Guest
• Wireless Service Discounts
• Computer & Software Discounts
• Fitness / Gym Discounts
• Awards and Recognition For All You Do
• Retirement Celebration Program

Responsibilities:

• Responds on behalf of Executive to incoming emails and other written correspondence, when appropriate, and decides when to forward the CMO incoming correspondence to others to answer.
• Organizes and prioritizes large volumes of information and calls for the Chief marketing Officer and decides which calls can be handled by self or others to relieve the CMO.
• Maintains an accurate calendar of appointments for the Executive. Proactively coordinates appointments, meetings, and travel arrangements. Assist department in the management of schedules.
• Assists the Business Manager with any department communications as needed by recommending content and method for distribution of communications.
• Recommends the content for, creates, and develops visual presentations for the Chief Marketing Officer and others in the department as needed, including charts, tables, and graphs.
• Provides support for weekly/monthly meetings as needed, including taking meeting notes, conducting research on action items, and making recommendations on issues where decisions are needed.
• Drafts talking points and agenda for Chief Marketing Officer for monthly department Town Hall meetings.
• Coordinates on-site and off-site meetings and other events as directed by CMO. Ensures events, both on and offsite, are planned and executed on time and on budget. When third-party vendor support or event space is needed for a meeting or event, negotiates contracts with the vendor(s), including recommending to the CMO points of contracts that need to be negotiated and revised.
• Recommends budget for office supply and other administrative expenses.
• Monitors adherence to department budgets by assisting with the review of department monthly variance reports for all Business Units and making recommendations to Finance on handling any discrepancies/variances.
• Monitors department team sites to ensure information and documents are organized and updated on a routine basis.
• Maintains department files and records, to include the company’s Policy and Procedures, Brand Guide Book, Operations Manual, Division contact lists, and e-mail distribution lists. and orange folders, and reviews to ensure quality of documents and flow of information.
• Works independently as well as within a team on special non-recurring and ongoing projects. Acts as a project coordinator for special projects, including planning and coordinating multiple presentations, disseminating information, and assisting in the organization of various departmental meetings.
• Assumes additional responsibilities assigned.

Education:

• High School Diploma or equivalent work experience
• Bachelor’s Degree preferred

Experience:

• 0-6 months experience preferably in the restaurant industry

Knowledge, Skills & Abilities:

• Proficiency in MS Office Word, Excel, Outlook, PowerPoint, One Note, and Microsoft Teams
• Proficiency in Concur
• Proficiency in Microsoft Strategy, Oracle, UKG Dashboard
• Working Knowledge of Dynamics Customer Care Database
• Proficiency in JD Edwards preferred
• Demonstrated technical troubleshooting skills
• Maintains strict confidentiality regarding routine and non-routine information

Working Conditions/Travel Requirements:

• Expected to work the necessary time to satisfactorily fulfill job responsibilities
• Must be able to report to work timely and as required by operational/business needs
• Must be able to work a full-time schedule and work outside of normal business hours when necessary
• Some travel, both locally and long distances, (including air travel), to worksites, meeting sites, and other locations may be necessary

300 Concord Plaza Dr San Antonio TX 78216-6903