Executive Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! This energetic role is vital in supporting executive leadership through efficient office management, seamless communication, and postive staff and client interaction. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. Your contributions will help ensure our executives operate smoothly, allowing the organization to achieve its goals with confidence and momentum.

Duties

• Provide comprehensive administrative support to executive leaders, including managing calendars, scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar and Google Workspace.
• Facilitator between executive leaders and staff, clients, facilitators, etc
• Assist with event planning for company meetings, conferences, and special events from logistics to onsite coordination.
• Manage correspondence by drafting emails, proofreading documents, transcribing notes, and ensuring timely follow-up on action items.
• Maintain organized filing systems—both digital and physical
• Support project coordination efforts by tracking deadlines, preparing reports, and collaborating across departments to ensure smooth execution of initiatives
• Assist with interviews
• Onboarding new staff

Requirements

• Clean backgorund
• Proven experience in an administrative or executive assistant role with a strong background in office management and clerical duties.
• Exceptional organizational skills with the ability to prioritize tasks efficiently in a busy environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with Microsoft Outlook Calendar.
• Excellent typing speed along with transcription and proofreading skills to produce accurate documents quickly.
• Strong communication skills with professional phone etiquette and customer service experience.
• Ability to handle multiple responsibilities such as data entry, filing, office management, and supporting personal assistant duties as needed.
• Able to prioritize task

Pay: $20.00 - $25.00 per hour

Benefits:

• Flexible schedule
• Professional development assistance

Work Location: In person