Executive Administrative Assistant

The New York City office of a pretigious global investment firm is looking for a couple of excellent Executive Assistants (positions open due to growth of the company). These roles will be supporting a team (HR or Investor Relations/Marketing) so the proper candidate must have current/recent experience supporting multiple individuals. The position is working from the NYC office 4 days/week and one day is remote.

Key Responsibilities:

• Organize travel arrangements, including booking flights, hotels, and transportation. Ensure all necessary documents (Visas if required) are in order.
• Heavy calendar management including scheduling meetings, interviews, and conferences as requested by key stakeholders.
• Screen/manage phone calls, emails, and other forms of communication including but not limited to drafting correspondences or responding to routine inquiries.
• Process expenses.
• Arrange/prepare materials for meetings.
• Assist with special projects or initiatives as needed.
• Partner with the other EA to ensure seamless team coverage.
• Contribute to a “no task too big or small” culture, ensuring things get done efficiently and accurately.

Key Requirements:

• Bachelors Degree required with a 3.2 GPA or higher
• Prior experience as an admin in financial services preferred
• Must have experience supporting a team, not just 1:1 support
• Strong attention to detail, organizational skills and follow-through.
• Handle sensitive information and maintain a high level of confidentiality.
• Able to quickly adjust to changing priorities, urgencies, and unexpected situations.
• Advanced proficiency in Microsoft Office, experience in Concur and aptitude to learn new software tools.
• Able to find solutions to challenges or obstacles that may arise in the course of the day.
• Maintain a high level of professionalism in all interactions and represents the organization in a positive manner.