Executive Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Executive Administrative Assistant to support our leadership team and ensure smooth daily operations. This role is vital in managing administrative tasks, coordinating projects, and providing exceptional office management. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to handle a variety of responsibilities with enthusiasm and professionalism. Join us to contribute to a vibrant work environment where your organizational talents will truly shine!

Responsibilities

• Provide comprehensive executive administrative support, including managing calendars, scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar.
• Assist with event planning for agency meetings, conferences, and special events, ensuring all logistics are handled efficiently.
• Manage office operations by overseeing filing systems, maintaining office supplies, and handling office duties with professionalism and courtesy.
• Perform data entry and basic accounting tasks to support financial record-keeping.
• Prepare correspondence, proofread documents, transcribe meetings, and handle other clerical duties with accuracy and attention to detail.
• Coordinate projects across departments by tracking deadlines, preparing reports, and ensuring timely completion of tasks.
• Manage multi-line phone systems with excellent phone etiquette while providing exceptional customer service to clients and visitors.

Qualifications

• Proven experience in an administrative or executive assistant role with strong office management skills.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry tools.
• Experience with bookkeeping and basic financial tasks is highly desirable.
• Excellent organizational skills with the ability to prioritize multiple tasks efficiently.
• Strong typing speed and transcription skills for accurate documentation.
• Exceptional communication skills both written and verbal; professional phone etiquette is essential.
• Familiarity with project coordination, event planning, filing systems, and front desk operations.
• Ability to handle confidential information discreetly while maintaining a positive attitude. Join our team as an Executive Administrative Assistant where your organizational expertise will empower our leadership while supporting the overall success of our organization!

Job Type: Full-time

Pay: From $35,100.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person