Executive Administrative Assistant

Office Administrator

Nexgrid

Location: Fredericksburg, VA

Overview

A growing technology company is seeking a highly organized and dependable Executive Administrative Assistant to support the CEO. This role requires someone who is proactive, detail-oriented, and comfortable managing a wide range of administrative, financial, and logistical responsibilities. The position involves both professional and limited personal administrative support.

Key Responsibilities

• Manage the CEO’s calendar, meetings, and daily schedule
• Coordinate and book travel, including flights, hotels, transportation, and itineraries
• Track receipts, expenses, and assist with bookkeeping tasks
• Prepare expense reports and maintain organized financial records
• Assist with basic financial tracking related to personal investments and accounts
• Handle correspondence, email organization, and follow-ups
• Coordinate meetings, calls, and internal communications
• Maintain digital and physical filing systems
• Assist with research, document preparation, and administrative projects
• Support various day-to-day operational tasks for the CEO

Qualifications

• Prior experience as an Executive Assistant or Administrative Assistant supporting senior leadership
• Strong organizational and time-management skills
• High level of discretion and ability to handle confidential information
• Experience with bookkeeping, expense tracking, or financial administration preferred
• Proficiency with Microsoft Office, Google Workspace, and common productivity tools
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and prioritize effectively
• Self-starter who can work independently with minimal supervision.

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Microsoft Office: 3 years (Preferred)
• Administrative experience: 3 years (Preferred)

Work Location: In person