Executive Administrative Assistant

Executive Administrative Assistant

Reports To: Founder & Senior Consultant
Engagement Type: Independent Contractor (1099)
Location: Southlake, TX
Travel: Up to 25% as needed

Company Overview – Fidare Consulting Group

Fidare Consulting Group is a premier management and compliant advisory firm specializing in IPO readiness, capital markets positioning, investor relations infrastructure, and corporate governance strategy. We partner with executive teams, boards, and emerging growth companies to build scalable infrastructure, strengthen transparency, and prepare organizations for long-term success in both private and public markets.

Our team supports clients across energy, renewables, financial services, and emerging growth sectors with strategic HR, investor relations, communications, and compliance solutions.

Position Overview

Fidare Consulting Group seeks a highly organized, proactive, and professional Executive Administrative Assistant (Independent Contractor) to provide comprehensive support to the Founder and Senior Consultant.

This role is ideal for a seasoned executive assistant who thrives in a fast-paced consulting environment and is comfortable supporting senior leadership, managing multiple priorities, and interacting with high-level clients and stakeholders. The Administrative Assistant will serve as a trusted operational partner, ensuring seamless coordination of executive activities, client deliverables, and internal initiatives.

This is a high-visibility role requiring exceptional discretion, professionalism, and the ability to anticipate needs in a dynamic and growth-oriented firm.

Key Responsibilities

Executive & Calendar Management

• Manage complex executive calendars, including client meetings, investor calls, and strategic planning sessions
• Coordinate and prioritize appointments, ensuring efficient time management
• Screen and manage incoming communications, including email and calls
• Prepare daily briefings, meeting agendas, and supporting materials
• Draft, proofread, and edit presentations, proposals, and executive correspondence

Client & Stakeholder Coordination

• Serve as a liaison between the Founder, clients, partners, and internal team members
• Coordinate client communications and follow-ups
• Draft and distribute professional correspondence and internal communications
• Maintain a polished and professional client-facing presence

Project & Operational Support

• Track consulting projects, deliverables, and deadlines across multiple engagements
• Assist with preparation of proposals, Statements of Work, presentations, and reports
• Maintain project trackers and support workflow organization
• Support CRM and document management systems
• Coordinate with internal and contract team members to ensure continuity and efficiency

Travel, Meeting & Event Coordination

• Arrange domestic travel, including flights, accommodations, and itineraries
• Coordinate logistics for executive meetings, workshops, and client sessions
• Prepare meeting materials and presentations
• Support planning for conferences, roadshows, and client events

Information & Confidential Records Management

• Maintain confidential executive and client documentation
• Organize digital filing systems and document archives
• Ensure proper handling of sensitive financial and corporate information
• Maintain accurate and accessible records for executive use

Administrative & Financial Support

• Prepare and track invoices, expenses, and reimbursements
• Coordinate vendor communications and administrative documentation
• Assist with internal reporting and operational documentation
• Support special projects and research initiatives as requested

Miscellaneous & Special Projects

• Attend weekly leadership or project meetings as requested
• Assist with research, presentations, and strategic initiatives
• Provide administrative support for new business development activities
• Perform ad-hoc assignments and special projects as needed

Qualifications

Experience

• 5+ years supporting C-suite executives, founders, or senior consultants
• Experience in consulting, finance, legal, investor relations, or professional services environments preferred
• Demonstrated ability to manage multiple priorities in a fast-paced setting

Technical Skills

• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience with virtual meeting platforms (Zoom, Teams)
• Familiarity with CRM and project tracking tools
• Strong digital organization and document management capabilities

Core Competencies

• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• High level of professionalism and executive presence
• Ability to anticipate needs and operate proactively
• Strong attention to detail and accuracy
• Discretion and integrity in handling confidential information
• Adaptability and problem-solving mindset

Education

• Associate or bachelor’s degree in business administration or related field preferred
• Equivalent professional experience considered

Engagement Structure & Compensation

Contract Classification

This position is structured as an independent contractor (1099) engagement. The selected candidate will operate as a self-employed contractor responsible for personal taxes, insurance, and related business expenses.

Compensation Positioning

Fidare Consulting Group structures contractor compensation to remain competitive with the Dallas–Fort Worth executive support market while reflecting the flexibility and autonomy of an independent contractor arrangement.

Compensation will be determined based on:

• Depth of executive support experience
• Consulting/professional services background
• Availability and responsiveness
• Ability to operate independently in a high-trust environment

Performance-Based Bonus Opportunities

Contractors may be eligible for discretionary performance-based bonuses tied to:

• Exceptional reliability and executive support
• Project coordination and client service excellence
• Contribution to firm efficiency and growth initiatives
• Annual or milestone-based company performance

Bonus structure will be defined within the contractor agreement.

Benefits & Work Structure Disclosure

Fidare Consulting Group is currently in a growth and expansion phase and does not offer traditional employer-sponsored benefits (medical, dental, retirement, or paid leave) for contractor roles.

To remain competitive, compensation for this position is structured to reflect:

• Strong hourly or retainer-based pay
• Flexible hybrid work environment
• High-level exposure to executive leadership and capital markets projects
• Performance-based bonus opportunities
• Long-term growth potential with the firm

Why Join Fidare

This role is positioned to grow alongside Fidare Consulting Group as the firm expands its consulting footprint and client base. High-performing contractors may have the opportunity to:

• Increase hours, compensation, or retainer structure
• Transition into a future leadership or full-time role as the firm scales
• Participate in future formalized benefit programs as implemented

The Executive Administrative Assistant will play a critical role in supporting a rapidly growing consulting firm operating at the intersection of capital markets, governance, and strategic growth.

Work Environment Expectations

• In-person work structure
• Ability to travel up to 25% for meetings or events
• High-trust, high- performance professional environment

Fidare Consulting Group is an equal opportunity consulting firm and values professionalism, integrity, and excellence in client service.

Experience:

• Executive administrative support: 3 years (Required)

Work Location: In person