Executive Administrative Assistant

Welcome to Pyramid Global Hospitality, where people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships.

Pyramid Global Hospitality offers a range of employment benefits, including comprehensive health insurance, retirement plans, and paid time off, as well as unique perks such as on-site wellness programs, local discounts, and employee rates on hotel stays. In addition, Pyramid Global Hospitality is committed to providing ongoing training and development opportunities to help our people build the skills and knowledge they need to advance their careers.

Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Join their team and experience the benefits of working for a company that values its employees and is committed to creating exceptional guest experiences.

Check out this video for more information on our great company!

About our property:

Welcome to OKANA Resort and Indoor WaterPark. Located along the picturesque Oklahoma River in the vibrant Horizons District, near downtown Oklahoma City, OKANA Resort & Indoor Water Park offers exceptional career opportunities. Conveniently situated with a dynamic indoor waterpark, over 400 well-appointed guest rooms and suites, including premium riverfront accommodations, a range of dining options, and extensive meeting and event spaces spanning 30,000 square feet, OKANA provides a unique setting for a rewarding career journey. Shape your career in the heart of Oklahoma City at OKANA. Join us to contribute to our distinctive atmosphere and foster your personal and professional growth. Be a part of OKANA Resort & Indoor Water Park, where your career aspirations meet a world-class destination. #BMC-Okana

What you will have an opportunity to do:

Shape your years of leadership skills and career experience by being a part of our supportive and collaborative work environment that encourages growth and fosters success.

Join us as the Executive Administrative Assistant.

Our employees are Experience Curators who are professional memory-makers, creating personalized guest experience from start to finish. Experience Curators craft meaningful, over-the-top experiences that wow our guests time after time.

Our Vision for our team members:

• Be a part of the opening team of OKANA Resort & Indoor Waterpark, where your career aspirations meet a world-class destination
• Contribute to our distinctive atmosphere and foster your personal and professional growth
• An individual committed to creating exceptional guest experiences
• Be appreciated for what you bring to the team
• Learn and grow with a company that values its associates

Why OKANA:

• Competitive wages
• People-first culture
• Health insurance
• Retirement savings
• Growth opportunities
• Paid time off
• Festive environment
• Perks & discounts

About the role:

The Executive Administrative Assistant provides support to the Managing Director, responsibilities include a full range of administrative duties such as: scheduling meetings, conference calls, maintaining calendar, preparing reports, presentations, and correspondences, handling customer/guest/vendor relations, screening/directing phone calls, sorting department mail and maintaining files.

What you will be doing:

• Handle incoming calls and route to specific individuals.
• Maintain work area neat and organized.
• Maintain good working relationship with other departments, employees and guests.
• Report all unsafe conditions immediately.
• Type letters, reports, forms.
• Filing and organizing materials
• Identify and attempt to solve problems.

• Meet and greet individuals coming into the Executive office.
• Record, type, and distribute notes of meetings.
• Attend mandatory meetings as assigned.
• Calculate basic math for reports.
• Complete other duties as assigned by supervisor to include cross training.
• Develop and maintain filing system.

What are we looking for?

What you bring to the role:

• Previous experience supporting Executive level required
• High school diploma required, Bachelor’s degree preferred
• Proficient computer skills to include the use of Excel, Microsoft Word, PowerPoint
• Ability to deal with confidential information in a discrete manner
• Ability to communicate both verbally and in writing across all levels of the organization
• Highly developed organizational skills and ability to prioritize
• Excellent problem solving skills
• Independent, highly motivated self-starter
• Highly developed interpersonal skills, ability to maintain a consistently positive, cheerful, helpful
• Ability to adapt well to changing priorities and situations without a loss of effectiveness
• Willingness to remain flexible and accessible for communication and consultation

OKANA Resort is part of Pyramid Global Hospitality, a leading hospitality company that offers career opportunities and has a steadfast commitment to putting people first.

Pyramid Global Hospitality is an Equal Opportunity Employer.

Note: This document describes the general nature and level of work required of people in the job. It is not intended to be an all-encompassing list of responsibilities, duties, and skills.

Compensation:

Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.