Executive Administrative Assistant

Are you a highly motivated Executive Administrative Assistant who would be excited to support the Chief Investment Officer for a New York-based alternative investment firm that’s manages assets across private equity, real estate, and strategic partnerships? Would aa an opportunity to shape your role within an entrepreneurial and elegant office environment appeal to you. Then this impactful role could be for you.

What people are saying about this employer:

• “Friendly and welcoming culture.”
• “Elegant” and “comfortable office space,”
• “Professional and encouraging team atmosphere!”

Title: Executive Administrative Assistant

Salary: $115,000 to $135,000, Bonus eligible

Location: New York, NY

An established and successful investment firm is seeking to hire a key Executive Administrative Assistant to provide high-level administrative support to the CIO, along with periodic support for additional complimentary investment personnel. Administrative responsibilities will include daily operations such as calendar management, travel coordination, meeting preparation, expense reports and ad-hoc projects while contributing to the success of the overall business and team.

Responsibilities:

• Responsibilities for the Executive Administrative Assistant will include delivering a full range of high-level administrative support including strategic calendar management for both personal and business matters and providing updates and documentation as requested.
• Prioritizing the CIO's calendar, including scheduling and coordinating all internal and external meetings across various time zones.
• Ensuring agendas and documents are provided on a timely basis prior to scheduled meetings.
• Providing administrative support to the Investment Department and serving as a gatekeeper and representative of the team.
• Arranging complex travel itineraries for international and domestic travel, including all other relevant logistics.
• Preparing frequent client-based trips and visits throughout the year.
• Supporting the CIO Office with requests/various tasks/ad-hoc projects.

Requirements:

• Bachelor’s Degree required.
• Minimum 3-5 years’ experience as an Executive Assistant supporting C-level executives or senior management.
• Ability to coordinate effectively with in-person and remote executives and team members
• Strong calendar management skills, adept at optimizing schedules and creating more bandwidth for strategic activities.
• Excellent written and verbal communication skills, with the ability to interact professionally and confidently with stakeholders at all levels.
• Strong attention to detail and accuracy, particularly in managing confidential and sensitive information and documents.
• Practices discretion and confidentiality when handling sensitive information.
• Flexibility to be responsive outside of work hours as needed.
• Proficiency with Microsoft Office Suite, Concur, or other expense-related platforms, and Egencia, or other travel management solutions.