Executive Administrative Assistant

One of our clients in government domain is seeking an Executive Administrative Assistant to Provide high-level administrative and operational support to the Commissioner, ensuring efficient coordination of executive functions, departmental communication, and organizational initiatives. Serves as a key liaison between leadership, employees, and external stakeholders.

Executive Administrative Assistant

On-Site

312 Rosa L Parks Ave Nashville, Tennessee 37243

3 Months Contract

Key Responsibilities:

Manage and prioritize the Commissioner’s calendar, scheduling meetings, appointments, and events to ensure effective time management. Oversee and respond to email correspondence on behalf of the Commissioner, exercising discretion. Prepare meeting agendas, briefing materials, and detailed notes; track follow-up items to ensure timely completion. Coordinate and plan department-wide events including logistics, communications, and execution. Review and approve employee time and leave requests in accordance with state policies. Maintain organized records and ensure confidentiality of sensitive information.

Systems:

Edison (State of Tennessee system). Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).

Core Competencies:

Strong organizational and time management skills. Excellent written and verbal communication. High level of professionalism and discretion. Ability to manage multiple priorities in a fast-paced environment. Attention to detail and problem-solving skills.

Qualifications:

Bachelor’s degree. 3 years of administrative experience.