Executive Administrative Assistant

Job Title: Executive Administrative Assistant II

Location (city, state): San Jose, CA (Hybrid)

Industry: Corporate / Human Resources & Talent Acquisition

Pay: $40–$44/hour

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Contract Length: 12 months, with potential to extend or convert

About our client:

Addison Group is partnering with a large, fast-evolving organization to hire an Executive Administrative Assistant II. This company is in a period of growth and transformation, offering a mix of established processes and new initiatives. The role supports senior HR and Talent Acquisition leadership and provides strong visibility across the organization.

Job Description:

This role provides high-level administrative support to executive leadership, ensuring seamless coordination of schedules, meetings, and communications. The ideal candidate is proactive, detail-oriented, and comfortable operating in a fast-paced, professional environment.

Key Responsibilities:

Oversee complex calendar management, including scheduling across multiple time zones
Coordinate meetings end-to-end, including logistics, materials, and follow-ups
Arrange travel plans and manage related expenses
Draft and edit presentations, reports, and executive communications
Assist with planning and facilitating leadership meetings, including agenda creation
Partner with internal teams to support cross-functional initiatives
Provide general administrative support and assist with special projects

Qualifications:

Required:

2–6+ years of administrative or executive support experience
Proficiency in Microsoft Office (Outlook, Teams, PowerPoint, etc.)
Experience managing calendars and coordinating meetings
Strong written and verbal communication skills
Excellent organizational skills and attention to detail

Preferred:

Experience supporting senior or executive-level leaders
Background working in larger or corporate environments
Familiarity with HR systems or applicant tracking tools (e.g., Workday, ATS platforms)
Experience assisting with presentations or meeting facilitation

Additional Details: