Executive Administrative Assistant

What You’ll Do

• Track audit results (internal, BSA, risk, health inspector, Flight Plan, METS) and follow up on action items.
• Maintain permit logs and ensure compliance deadlines are met.
• Assist with CapEx and UCERF tracking, including vendor communication and management.
• Support Accounting with daily check drop reconciliation and manage mail distribution across departments.
• Manage Revinate and social media response tracking for the hotel and outlets.
• Provide Marriott/ADMIN system support, including access approvals.
• Maintain accurate records for permits, reports, and compliance documentation.
• Perform additional administrative tasks assigned by the Executive Leadership Team.

What You’ll Bring

• At least 2 years of administrative, compliance, or hospitality experience.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Excellent communication and interpersonal skills.
• Preferred: Experience in hospitality operations, vendor management, and capital project tracking.
• Preferred: Knowledge of Marriott PMS, Marriott GXP, White Lodging systems, Micros, and Revinate.

What You Can Look Forward To

• Day 1 Medical, Dental, and Vision insurance
• Paid Parental Leave
• Vacation/Paid Time Off (PTO) with rollover
• 401(k) with company match
• Life Insurance and Disability Insurance
• DailyPay option
• Complimentary wellness tools
• Unlimited referral bonuses
• Leadership development and tuition reimbursement
• Discounts on hotel rooms, dining, and other travel/entertainment experiences
• Multiple hotels in each market = more opportunities for growth

White Lodging is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all associates.