EXECUTIVE ADMINISTRATIVE ASSISTANT

Position: EXECUTIVE Administrative Assistant

Department: Office of the President

Reports To: President

Classification: Non-Exempt

Job Summary: The Executive Assistant will provide high-level administrative support to the Executive Director and other senior staff.

Duties/Responsibilities:

• Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Coordinates and schedules travel, meetings, and appointments for the president.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings, upon request.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Education and Experience:

• High school diploma required, bachelor’s degree in related field preferred.
• Three to five years of experience in an administrative role.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Ability to walk campus or climb stairs when needed.
• Must be able to lift up to 5 pounds 1% of the time.
• Some nights and weekends may be required.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.