Executive Administrative Assistant

Executive Administrative Assistant

Location: Puget Sound, WA – onsite 3 days / week required

Compensation: $35-45/hr + OT Eligible, Benefits starting day 1

Required Experience

• 7–10+ years as an Executive Administrative Assistant
• 2+ years supporting GM‑level or senior executives
• 3+ years managing complex calendars for multiple executives
• 3+ years coordinating travel and expense management

Strong Plus

• Prior experience supporting leaders (highly preferred)

Role Overview

This role provides direct administrative and operational support to two General Managers within a fully remote, West Coast–leaning team. The Executive Administrative Assistant will manage complex scheduling across time zones, coordinate travel and expenses, and support team operations and ad hoc projects in a fast‑paced, matrixed environment.

Core Responsibilities

• Manage high‑volume, complex calendaring for two GMs across PST, MST, and CST time zones
• Coordinate domestic travel and expenses, with limited international travel (up to one trip per quarter)
• Track expenses, purchase orders, and administrative workflows
• Support ad hoc team and operational projects, including meeting and project tracking
• Create and maintain Excel‑based tracking tools for meetings, initiatives, and deliverables
• Document meetings and distribute notes and action items as needed
• Support team operations, including equipment ordering for new hires
• Assist with planning occasional remote or onsite team events

Time Breakdown

• 40% calendaring
• 20% travel and expense management
• 40% team operations and ad hoc project support

Ideal Candidate Profile

• Proven experience supporting senior‑level executives in enterprise environments
• Extremely detail‑oriented with strong organizational and prioritization skills
• Comfortable working independently in a remote setting
• Experience managing confidential information with discretion
• Strong written and verbal communication skills
• Experience with large, matrixed organizations is a strong plus

Required Skills

• Executive‑level calendaring and coordination
• Travel booking and expense processing
• Basic to intermediate Excel (tracking and reporting)
• Purchase order and operational tracking experience
• Proficiency with Microsoft tools (Outlook, Excel, PowerPoint, Word)