Executive Administrative Assistant

Executive Admin / Team Assistant

Job Purpose

Duties include assisting the executives and their sales teams with heavy calendaring, proactive meeting arrangements, organizing and maintaining all files (digital and hard copy as needed), travel arrangements, following up on requested tasks and light project management, ordering supplies, preparing agendas, note taking, and generally keeping them on-track and productive. Successful candidates must have intermediate to advanced Word and Outlook skills, a high degree of confidentiality, and a passion for adding value. This is a full-time position for a seasoned professional who enjoys being an assistant.

Job Duties

· Proactive calendaring within multiple time zones

· Heavy travel arrangements and confirming itineraries for multiple parties

· Assisting / drafting reports, agendas and/or memos

· Document formatting, editing and/or proof reading

· Digital recordkeeping and file organization

· Receipt/reimbursement management

· Catering arrangements and conference room preparation and cleanup

· Visitor management

· Event coordination as required

· Call screening

· Any other duties as needed - we are in need of a motivated, can-do applicant

Desired Skills and Experience

· 5+ years of relevant work experience

· Strong verbal and writing skills required

· Strong interpersonal and team-oriented skills; good relationship builder

· Positive attitude, professional, self-motivated; “can-do” approach to assignments

· Ability to thrive in a very fast-paced, demanding environment

· Ability to jump right in and start making a contribution while learning along the way

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person