Executive Assistant

Executive Secretary (Finance & QuickBooks)

Job Type: Full-Time

Overview:

We are seeking a highly organized and detail-oriented Executive Secretary with strong financial and administrative skills. This role supports executive leadership while managing key financial tasks using QuickBooks. The ideal candidate is proactive, trustworthy, and comfortable handling sensitive information in a fast-paced environment.

Key Responsibilities:

• Provide high-level administrative support to executive leadership
• Manage calendars, meetings, and communications
• Handle accounts payable and receivable
• Maintain accurate financial records using QuickBooks
• Prepare invoices, expense reports, and financial summaries
• Assist with budgeting and basic financial tracking
• Coordinate with vendors, clients, and internal teams
• Maintain organized filing systems (digital and physical)
• Support compliance, documentation, and reporting needs

Qualifications:

• 2+ years experience in administrative or executive support roles
• Experience with QuickBooks (required)
• Basic understanding of accounting and financial processes
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office / Google Workspace
• High level of discretion and professionalism

Preferred:

• Experience in healthcare, finance, or operations environments
• Bookkeeping or accounting background
• Experience supporting multiple executives

Compensation & Benefits:

• Competitive salary (based on experience)
• Health benefits (if applicable)
• Paid time off
• Opportunity for growth within the organization

Job Type: Full-time

Pay: $3,200.00 - $5,200.00 per month

Work Location: Hybrid remote in Yuba City, CA 95991