Executive Administrative Assistant

Welcome to Whataburger Careers!

This position is responsible for performing various business and administrative duties for assigned SLT Member. Maintains a close and highly responsive relationship with the day-to-day work activities within assigned functions. Works independently, receiving minimum supervision and guidance in carrying out assigned responsibilities

Total Rewards:

• Competitive Weekly Pay
• Bonus Program with 250% Upside Potential
• Performance for Pay Program – Eligibility to Receive a Pay Increase Once a Year, Based on Performance
• Opportunities for Career Development and Growth
• Healthcare and Life Insurance Benefits
• Paid Time Off - 5 Weeks on Day 1
• Flex Weeks - Remote Work Arrangement
• Paid Corporate Holidays
• 401(k) Savings Plan with a Competitive Company Match
• Paid Parental Leave – Subject to Eligibility Requirements
• Short-Term Disability
• Long-Term Disability
• Scholarship Program - You and Your Dependents are Eligible!
• Whataburger Family Foundation (Hardship Grant Assistance)
• Discounted Meals For You and a Guest
• Wireless Service Discounts
• Computer & Software Discounts
• Fitness / Gym Discounts
• Awards and Recognition For All You Do
• Retirement Celebration Program

Responsibilities:

• Serve as a primary point of contact for executive leadership, managing correspondence, communications, and inquiries with sound judgment and discretion.
• Manage complex calendar scheduling, meeting coordination, and travel logistics, proactively prioritizing commitments to optimize executive time and effectiveness.
• Develop executive-level presentations, reports, and visual materials, including charts, tables, and briefing documents to support strategic initiatives.
• Support internal communications by recommending content, format, and distribution methods to ensure clarity and alignment.
• Coordinate on-site and off-site meetings and events, including vendor engagement, contract negotiation support, and budget-conscious execution.
• Monitor and assist with budget tracking, variance review, and administrative expense management in partnership with Finance.
• Maintain and organize documentation, team sites, policy materials, and distribution lists to ensure accuracy, accessibility, and version control.
• Provide project coordination support for recurring and special initiatives, including meeting preparation, action tracking, research, and follow-up execution.

Skills:

• Intermediate professional or theoretical knowledge and fundamental concepts, practices and procedures of a particular field of specialization in the execution of assigned duties and responsibilities
• Basic understanding of budgetary concepts and procedures
• Intermediate understanding of departmental structure and policies with an elementary understanding of the cross-functional structure and policies of Whataburger Restaurants LLC
• Basic ability to delegate tasks and get work done through others

Education:

• High School Diploma or equivalent work experience

Experience:

• 0-6 months experience preferably in the restaurant industry