Executive Administrative Assistant

Overview:

We are seeking a highly organized, proactive, and resourceful Executive Assistant to directly support the President of a glazing construction and import/export company. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and takes initiative without waiting for direction. This is a key position within the company, serving as a right hand to leadership and a central point of coordination across daily operations.

Key Responsibilities

Executive Support (Primary Focus):

· Directly support the President in managing client accounts and daily priorities

· Assist with data entry related to customer orders within the Foundation system

· Track tasks, follow-ups, and ensure deadlines and deliverables are met

· Anticipate needs and proactively support day-to-day decision-making

· Maintain accurate and up-to-date records across internal systems

Office Management & Administrative Support:

· Serve as the front office point of contact (phones, mail, visitors, general customer service)

· Maintain organization of the office, files, and internal workflows

· Manage office supplies and general upkeep

· Handle errands and administrative tasks

· Support overall office efficiency and ensure day-to-day operations run smoothly

Qualifications (Required):

· Experience with Foundation accounting system or similar ERP system

· Previous experience working in a construction or subcontracting environment

· Experience supporting an owner, executive, or leadership team

· Strong organizational skills with high attention to detail

· Ability to multitask and prioritize effectively in a fast-paced environment

· Fluency in English is required; bilingual proficiency in Spanish and/or Haitian Creole is strongly preferred.

· Strong communication skills and professionalism

Ideal Candidate Traits:

· Self-starter who takes initiative without needing constant direction

· Anticipates needs and identifies gaps before they become problems

· Highly dependable, accountable, and solution-oriented

· Comfortable balancing multiple responsibilities with efficiency and focus

· Thrives in a dynamic, hands-on work environment

How to Apply:

Please email your resume and cover letter to tatiana@cms-miami.com and pm@cms-miami.com for consideration.

Pay: $40,000.00 - $48,000.00 per year

Benefits:

• 401(k)

Work Location: In person