Executive Administrative Assistant

Executive Administrative Assistant

The Executive Administrative Assistant role provides high-level support to executive leadership while assisting with human resources operations and sales coordination in a manufacturing environment specializing in custom booths and banquettes. This position plays a critical role in ensuring smooth internal operations, supporting employee lifecycle processes, and helping drive sales efficiency through administrative and client-facing support.

Executive & Operational Support

• Manage executive calendars, meetings, and communications, ensuring alignment with production schedules and business priorities
• Coordinate travel, site visits, client meetings, and industry events
• Prepare presentations, reports, proposals, and internal communications
• Track projects, deadlines, and key deliverables across departments (production, sales, HR)
• Serve as a liaison between leadership, internal teams, vendors, and clients
• Maintain strict confidentiality when handling business and personnel information
• Support budgeting, expense tracking, and invoice processing

Human Resources Support

• Assist with recruiting efforts for manufacturing and administrative roles, including job postings, scheduling interviews, and candidate communication
• Coordinate onboarding for new hires, including orientation, documentation, and training schedules
• Maintain employee records and HR systems with accuracy and confidentiality
• Support payroll and benefits administration by ensuring timely and accurate data updates
• Serve as a point of contact for employee questions related to policies, benefits, and procedures
• Assist with employee engagement initiatives, safety trainings, and compliance requirements
• Support performance review processes and employee development tracking
• Coordinate offboarding processes, including exit documentation and communication

Sales & Customer Support

• Provide administrative support to the sales team, including preparing quotes, proposals, and client presentations for custom booth and banquette projects
• Coordinate incoming sales inquiries, route leads, and track follow-ups in CRM systems
• Communicate with clients regarding project timelines, order status, and scheduling
• Assist in processing orders, ensuring accuracy between sales, design specifications, and production requirements
• Maintain and update customer records, pricing data, and sales documentation
• Support showroom coordination, sample requests, and marketing materials distribution
• Help organize trade shows, client visits, and product demonstrations
• Collaborate with production and design teams to ensure seamless handoff from sales to manufacturing

FLSA:

Full time - Hourly / Non-exempt

Monday – Friday 7:30 – 4

Company Benefits as outlined in the Employee Handbook

Skill / Education/Experience Required:

Minimum 3 year’s experience as high level Admin support.

Experience in customer and sales support

Must be competent with Microsoft Office: Excel, Outlook, Word, and PowerPoint

Able to learn and utilize current ERP/CRM platform.

Certifications/Licenses Required:

Valid Driver’s License

Compensation: $21-25 / hourly

Medical / Dental / vision .

Job Type: Full-time

Pay: $21.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Kent, WA 98032: Relocate before starting work (Required)

Work Location: In person

Job Type: Full-time

Pay: $21.00 - $25.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to Relocate:

• Kent, WA 98032: Relocate before starting work (Required)

Work Location: In person