Executive Administrative Assistant to the CEO

Executive Administrative Assistant to the CEOOrlando, FL

Be the voice of leadership. Support the mission. Drive excellence across the organization.

A fast-growing, mission-driven organization is seeking an exceptional Executive Administrative Assistant to directly support the CEO while playing a key role in supporting the broader organization.

This position is ideal for a high-performing professional who can represent executive leadership with confidence, communicate at a high level, leverage modern tools including AI, and contribute to the success of both the CEO and the organization as a whole.

About the Role

You will serve as a trusted right hand to the CEO and a central communication hub for the organization. This role goes beyond administrative support—you will help ensure that communication, coordination, and execution across the organization operate at the highest level.

Your ability to communicate professionally in real-time, produce high-level written communication, and effectively utilize AI tools to enhance efficiency and output will be critical to your success.

Key Responsibilities

• Serve as a primary point of contact on behalf of the CEO for internal and external communication
• Interact confidently with staff, partners, clients, and VIP’s, representing leadership with professionalism
• Manage the CEO’s schedule, priorities, and day-to-day operations with precision
• Support organizational communication by ensuring clarity, consistency, and professionalism across departments
• Draft and refine executive-level written communications (emails, letters, announcements, invitations), utilizing AI tools when appropriate to enhance quality and efficiency
• Coordinate meetings, events, and key organizational initiatives
• Assist with internal projects that support team alignment and operational efficiency
• Travel with or on behalf of the CEO when needed to support meetings, events, and organizational initiatives
• Maintain strict confidentiality and discretion at all times

What We’re Looking For

• Exceptional verbal communication skills — confident, articulate, and professional in all settings
• Strong executive presence with the ability to represent both the CEO and the organization
• Excellent writing skills with a polished, professional tone
• Working knowledge of AI tools and platforms, with the ability to use them effectively for communication, organization, and productivity
• Highly organized with strong attention to detail
• Proactive, resourceful, and solution-oriented
• Ability to operate effectively in a fast-paced, high-performance environment
• Willingness and flexibility to travel as needed
• High level of integrity, discretion, and professionalism

Ideal Candidate

• You communicate with clarity, confidence, and authority
• You are comfortable interacting with high-level individuals and diverse teams
• You naturally support both leadership and team success
• You leverage technology—including AI—to work smarter, faster, and more effectively
• You anticipate needs and take initiative without direction
• You take pride in delivering exceptional communication and operational support

Position Details

• Location: Orlando, FL
• Schedule: Full-time (some evenings/weekends required for events and travel)
• Compensation: Competitive, based on experience

Pay: $20.00 - $25.00 per hour

Work Location: In person