Executive Administrative Assistant (UAE Nationals) مساعد إداري تنفيذي

Job Purpose;

Rresponsible for providing comprehensive administrative and office management support to the Policy and Regulatory Affairs Department. The role involves managing the Director's office, coordinating internal and external communications, organizing meetings, maintaining records and documentation, and ensuring efficient administrative operations to support departmental objectives.

Duties and Responsibilities;

• Manage the daily administrative activities of the Director's Office.
• Prepare, review, distribute, and maintain correspondence, reports, presentations, and official documents.
• Organize and maintain departmental records, files, and documentation.
• Ensure compliance with organizational policies, procedures, and administrative standards.
• Prepare periodic administrative reports as required.
• Provide direct administrative support to the Department Director.
• Manage calendars, appointments, and meeting schedules.
• Coordinate travel arrangements and official engagements when required.
• Handle confidential information with discretion and professionalism.
• Organize, schedule, and coordinate internal and external meetings.
• Prepare meeting agendas and supporting documentation.
• Attend meetings, record minutes, and follow up on action items.
• Ensure timely implementation and closure of agreed actions.
• Liaise with internal departments and external stakeholders on behalf of the Director.
• Coordinate the flow of information between various organizational units.
• Facilitate communication and follow-up on requests, reports, and documentation.
• Ensure incoming calls, correspondence, and requests are handled appropriately and promptly.

Skills

• Strong proficiency in Microsoft Office Suite:
• Word
• Excel
• PowerPoint
• Outlook
• Proficiency in office management systems and digital tools.
• Excellent document management and record-keeping skills.
• Professional proficiency in English (written and spoken).

Qualifications;

Diploma in Business Administration, Office Management, Secretarial Studies, or a related field.

Minimum 2 years of experience in:

• Administration
• Executive Assistant roles
• Secretarial support
• Office Management